Order Processing Executive

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD is seeking an experienced Order Processing Specialist in Singapore. You will verify POs, dispatch orders in SAP, and coordinate with the factory to ensure timely shipments.

The role requires 4–5 years in order processing, experience with international environments, and strong knowledge of SAP Hana S4 (SD-MM) and MS Office. Attention to Incoterms and data accuracy is essential.

Qualifications

• Experience in order processing and sales order handling.
• Ability to ensure accuracy of orders and related data.
• Familiarity with international Incoterms and logistics.

Responsibilities

• Verify customer POs against quotations and follow up on discrepancies.
• Dispatch orders in SAP and issue order confirmations.
• Maintain and update order status; liaise with factory for shipments.

Skills

Order processing

Data accuracy

Communication

Education

Diploma in Business Administration

Tools

SAP Hana S4 (SD-MM)

MS Office

Job description

Main Tasks

Order Administration for Machines, Retrofit/Modules

• Verification of customer Purchase Orders against quotation terms and follow up with Sales in case of discrepancies
• Dispatch order in SAP and Order Confirmation to customer
• Continuous monitoring, updating of orders and liasing with factory for shipment
• Creation of delivery paper (after receipt of shipment release)

Billings

• Issuance of Invoice for downpayments, for goods shipped, and debit memo requests.

Reporting and Data Maintenance

• Continuous maintenance of Warranty Data in SAP (Final Acceptances)
• Data maintenance in SAP and Lotus Notes and ensuring the availability and accuracy of Reporting Tools for Order Processing tracking purposes & organizational interests

Miscellaneous

• Tracking of Demo Equipment Movement
• Shipment coordination and execution of Equipment from SG site
• Deputy role within the department

Education

Diploma in Business Administration

Work experience

• 4-5 years of working experience,
• Preferably in Order Processing/Sales Order Desk in International Environment

Expertise and methodology

Good knowledge of SAP Hana S4 (SD- and MM Module)

• Good user knowledge of standard MS Office applications (Word, Excel)

Other requirement criteria

• Precise/diligent method of working
• Reliable
• Profound knowledge of Incoterms