Operations & Outreach Manager - Admin & Safety Programs

Singapore Management University; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

Singapore Management University invites applications for an administrative role within the Office of Safety and Security. You will support financial & office administration, handling meetings, travel, procurement, payments and asset records while ensuring regulatory compliance and timeliness.

The role covers safety promotion, outreach, programme coordination and student/travel safety. You will develop communications, manage EDMs/newsletters, maintain OSS microsites and liaise with stakeholders

Qualifications

• Bachelor's degree and at least two years in admin, finance, marcomms or programme coordination.
• Strong inter-personal skills and ability to work in a team.
• Strong organizing and coordinating capabilities.
• Strong analytical skills.
• Knowledge of budgeting, procurement and accounting principles.
• Experience in using financial management systems software.
• Strong verbal and written communication skills.
• Knowledge in marketing & corporate communications.
• Experience in programme management & coordination work (preferred).
• Microsoft Office skills: Word, Excel & PowerPoint.
• Adobe Photoshop & SharePoint knowledge (advantage).

Responsibilities

• Manage office administration, logistics and day-to-day operations.
• Provide support in all administrative matters including meetings scheduling and resources booking.
• Assist in processing PO's, goods receipt, expenditures, budgets and payments.
• Assist in annual budget preparation and necessary reports.
• Liaise with Office of Finance to reconcile payments with POs and ensure timely payments.
• Assist with SOPs and Safety Doctrines secretariat support.
• Support OSS crisis management and related secretariat tasks.
• Assist in development of safety training materials and outreach content.
• Manage OSS EDMs and Newsletters content and microsite updates.
• Support travel safety planning and external instructor coordination.
• Coordinate training programme planning and pre/post programme administration.
• Assist in vendor liaison and contract administration where applicable.
• Perform other duties as assigned.

Skills

Interpersonal skills

Team collaboration

Organizing & coordinating

Analytical skills

Budgeting & accounting

Financial management systems

Verbal & written communication

Marketing & corporate communications

Programme management

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Photoshop

SharePoint

Job description

Singapore Management University invites applications for an administrative role within the Office of Safety and Security. You will support financial & office administration, handling meetings, travel, procurement, payments and asset records while ensuring regulatory compliance and timeliness.

The role covers safety promotion, outreach, programme coordination and student/travel safety. You will develop communications, manage EDMs/newsletters, maintain OSS microsites and liaise with stakeholders