Operations Manager

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.); Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.) in Singapore seeks an experienced Operations Manager to oversee daily site operations, facilities, procurement, and documentation.

You will coordinate between site teams and head office, manage vendor files, permits, and reports, and ensure timely compliance with authorities. The role requires strong leadership, organizational skills, and a customer-first mindset, with 3+ years in a managerial capacity and knowledge of building systems.

Qualifications

• Bachelor level degree in any field.
• Minimum 3 years in a managerial role.
• Experience in Property/Facilities/MCST management advantageous.
• Knowledge of building systems and regulatory submissions.
• NEA Environmental Control Office certification preferred.
• Strong leadership and communication skills.

Responsibilities

• Overseeing daily administrative functions at site offices.
• Managing facilities, utilities, and general workflows.
• Documentation and record keeping for contracts, permits, licenses, vendor files, reports, and drawings.
• Compliance with authorities and safety standards.
• Coordination between site teams, head office, clients, vendors and subcontractors; meeting minutes.
• Process improvement and cost control.
• HR support: recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and welfare.

Skills

Leadership

Communication

Organizational skills

Problem solving

Customer service mindset

Multitasking

Microsoft Office proficiency

Education

Bachelor degree

Tools

Microsoft Office

Job description

Operations Manager

Key Roles & Responsibilities:

• Administration & Operations Management: Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.
• Documentation & Record Keeping: Maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports, and drawings.
• Compliance & Licensing: Managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
• Procurement & Financial Support: Supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
• Human Resources Support: Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
• Coordination & Communication: Acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Process Improvement: Analyzing existing processes and developing more effective or efficient administrative strategies and systems.

Requirement

• Possess at least a Bachlor Level Degree in any Field
• Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management
• Experience in Property/Facilities Management, and MCST Management will be an added advantage
• Good knowledge of building systems (ie. electrical, ACMV, mechanical). Familiarity with statutory and regulatory requirements, including authority submissions. NEA Environmental Control Office certification is preferred
• Excellent leadership, communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Proactive and service-oriented with a customer-first mindset
• Proficiency in Microsoft Office Suite
• Ability to manage multiple priorities, meet deadlines and perform effectively under pressure