Executive, Facilities Management

SMRT Corporation Ltd; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

SMRT Corporation Ltd in Singapore seeks a proactive Facility Management Executive to oversee daily operations of commercial/residential/industrial buildings. You will ensure safety, regulatory compliance, and efficient functioning of M&E, services and infrastructure.

The role requires a diploma in facilities management or related field, 2–5 years of experience, and strong communication and coordination skills.

Qualifications

• Diploma in Facilities Management, Building Services, Engineering or related field.
• 2–5 years of relevant facilities management experience.
• Knowledge of Singapore building regulations (BCA/SCDF/NEA/WSH).
• Familiar with building systems (M&E, HVAC, lifts) and regulatory requirements.
• Proficient in Microsoft Office; strong communication and coordination skills.

Responsibilities

• Oversee day-to-day building operations including M&E, housekeeping, security, landscaping, and pest control.
• Monitor contractors and service providers against contracts and KPIs.
• Conduct inspections to ensure safety, cleanliness and efficiency.
• Ensure compliance with BCA, SCDF, NEA and WSH requirements; prepare inspection docs.
• Plan preventive and corrective maintenance for building systems.
• Assist in budgeting and control of operating expenses; manage asset registers.

Skills

Strong communication

Coordination

Problem solving

Education

Diploma in Facilities Management / Building Services / Engineering

Tools

Microsoft Office

Job description

We are seeking a proactive and detail-oriented Facility Management Executive to manage day-to-day operations of a commercial/residential/industrial building in Singapore. The ideal candidate will be responsible for ensuring that all building systems, services, and operations comply with local regulations and function efficiently and safely.

Job Purpose

We are seeking a proactive and detail-oriented Facility Management Executive to manage day-to-day operations of a commercial/residential/industrial building in Singapore. The ideal candidate will be responsible for ensuring that all building systems, services, and operations comply with local regulations and function efficiently and safely.

Responsibilities

Key Responsibilities

1. Facility Operations

• Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.
• Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.
• Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.

2. Regulatory Compliance

• Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.
• Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.
• Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.

3. Maintenance Management

• Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).
• Manage asset registers and ensure all equipment is maintained and functioning optimally.

4. Budgeting and Cost Control

• Assist in the preparation of annual OPEX and CAPEX budgets.
• Monitor and control operating expenses within approved budgets.

5. Stakeholder & Tenant Management

• Serve as the point of contact for residents regarding facilities issues.
• Handle feedback and complaints professionally and coordinate resolution in a timely manner.

6. Emergency Preparedness

• Supports FSM on regular fire drills and provide necessary document as and when required.

Qualifications & Work Experience

• Diploma in Facilities Management, Building Services, Engineering, or a related field.
• Minimum 2-5 years of relevant experience in building/facilities management.
• Good knowledge of Singapore's building regulations and statutory requirements (BCA, SCDF, NEA, WSH Act, etc.).
• Familiar with building systems (M&E, HVAC, fire protection systems, lifts).
• Proficient in Microsoft Office.
• Strong communication, coordination, and problem-solving skills.
• Ability to work independently and respond effectively to emergencies.

Skills

Preferred Certifications

• Green Mark Facility Manager (GMFM)
• Fire Safety Manager Certification
• WSQ Certified in Workplace Safety and Health