Assistant Facilities Manager (East) (Fire Safety & Hands-on)

Private Advertiser; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

Private Advertiser in Singapore is seeking an Assistant Facilities Manager to support the HOD in daily operations, maintenance, safety and compliance across our retail facilities. You will oversee HVAC, electrical, plumbing, lifts and fire protection, ensuring a safe, well-maintained workplace.

Responsibilities include coordinating maintenance, site inspections, maintaining records, and liaising with contractors and service providers to meet service standards.

Qualifications

• Diploma or degree in FM or related engineering field.
• 3–5 years of experience in facilities/property management or building operations.
• Good knowledge of M&E systems, HVAC, electrical, plumbing, and fire protection.
• Familiarity with BMS/CMMS is an advantage.
• Experience coordinating contractors, vendors, and service providers.
• Strong project coordination and stakeholder management skills.

Responsibilities

• Support the HOD in overseeing daily operations, maintenance, safety and compliance.
• Coordinate preventive and corrective maintenance to minimize downtime.
• Conduct site inspections and oversee maintenance defects rectification.
• Maintain facility asset records, maintenance schedules, and documentation.
• Coordinate cleaning, waste management, pest control, and facility services.
• Support security operations including CCTV and access control.
• Liaise with contractors, vendors, landlords, and service providers.
• Monitor vendor performance and ensure service standards.
• Assist with renovation, refurbishment and upgrading projects.
• Monitor project schedules, costs, progress and quality.

Skills

Facilities management

Contractor coordination

Stakeholder management

Project coordination

Safety & compliance

Education

Diploma or Degree in Facilities Management, Mechanical, Electrical or Civil Engineering, or related discipline

Tools

BMS

CMMS

Job description

Assistant Facilities Manager

(Retail MNC | 5 Days)

Job Responsibilities

As an Assistant Facilities Manager, you will support the HOD in overseeing the daily operations, maintenance, safety, and compliance of the company’s facilities to ensure a safe and well-maintained working environment.

• Support the maintenance of building systems including HVAC, electrical, plumbing, lifts/escalators, fire protection, and backup power systems.

• Coordinate preventive and corrective maintenance works to minimize operational downtime.

• Conduct regular site inspections and follow up on maintenance defects and rectification works.

• Maintain facility asset records, maintenance schedules, and equipment documentation.

• Coordinate cleaning, housekeeping, waste management, pest control, and other facility services.

• Support security operations including CCTV, access control, alarm systems, and security service providers.

• Liaise with contractors, vendors, landlords, and service providers on maintenance and facility-related matters.

• Monitor vendor performance and ensure works are completed according to agreed service standards.

• Assist with renovation, refurbishment, fit-out, and upgrading projects.

• Monitor project schedules, costs, work progress, and quality.

• Support compliance with workplace safety, fire safety, building regulations, and statutory requirements.

• Assist with safety inspections, risk assessments, emergency response procedures, and business continuity planning.

• Support the preparation and monitoring of OPEX and CAPEX budgets.

• Track maintenance costs and assist in identifying cost-saving opportunities.

• Support sustainability and energy-saving initiatives across facilities.

Requirements

• Diploma or Degree in Facilities Management, Mechanical, Electrical or Civil Engineering, or related discipline.

• Minimum 3–5 years of experience in Facilities Management, Property Management, or Building Operations.

• Good knowledge of building maintenance, M&E systems, HVAC, electrical, plumbing, and fire protection systems.

• Familiarity with BMS and/or CMMS will be an advantage.

• Experience coordinating contractors, vendors, and service providers.

• Good project coordination, communication, and stakeholder management skills.

• Knowledge of workplace safety, fire safety, and statutory compliance requirements.

• Able to work independently and support multiple facility-related matters in a fast-paced environment.