School Operations & Facilities Lead

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

Ngee Ann Primary School is seeking an Operations Executive to provide essential administrative and operational support to the Vice-Principal (Administration) and Operations Manager for day-to-day school functions.

The role emphasizes scheduling, document management, vendor liaison, and safety compliance to maintain a safe, well-run environment for students and staff. Requires 2+ years' experience and strong MS Office skills; school setting experience is a plus.

Qualifications

• Possess a minimum GCE 'O' Level qualification or equivalent, with at least 2 years of experience in operations, logistics, and/or estate management.
• Prior experience in an administrative cum operations role is an advantage, and experience working in a school or child-centric environment would be a plus.
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint is required, and general computer literacy is essential for managing school systems and digital workflows.
• Strong interpersonal and communication skills, vendor negotiation abilities, and the capacity to manage crisis situations calmly and effectively.
• Strong organisational skills, a patient and nurturing disposition, and the ability to multitask and adapt to shifting priorities as needed.
• A collaborative team player who works well with teachers, staff, and parents, and is comfortable navigating a dual reporting structure.
• A Fire Safety Manager (FSM) certification or Workplace Safety and Health (WSH) certification would be an added advantage.

Responsibilities

• Assist in managing the school's operational processes, including scheduling, correspondence, and documentation, as well as coordinating logistics for school events, programmes, examinations, emergency exercises, and meetings.
• Promptly address and log facility defects, feedback, or operational disruptions raised by staff or pupils.
• Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvements, and conduct routine checks on school facilities including classrooms, playgrounds, and specialised rooms such as Science Laboratories and AVA rooms to ensure high standards of cleanliness and safety.
• Collaborate with the school's team of Operations Support Officers (OSOs) on daily cleaning schedules and asset maintenance.
• Liaise with vendors, contractors, and external stakeholders on facility and operational matters, and assist in preparing reports and administrative documents.
• Assist with the procurement of products and services relating to operational requirements, including supporting and managing internal systems, as well as procurement and inventory management of school supplies and equipment.
• Support the school's safety and security protocols, including overseeing the safe arrival and dismissal of pupils and ensuring that school premises are well-maintained and compliant with safety requirements.
• Assist with asset and inventory tracking and renovation project planning and work closely with the VPA, OM, and relevant team members to set up proper records and ensure that existing documentation and records are kept accurate and up-to-date.
• Undertake any ad-hoc duties as assigned by the VPA or OM.

Skills

Interpersonal skills

Vendor negotiation

Crisis management

Organisational skills

Team collaboration

Multitasking

Education

GCE O'Level

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ngee Ann Primary School is seeking an Operations Executive to provide essential administrative and operational support to the Vice-Principal (Administration) and Operations Manager for day-to-day school functions.

The role emphasizes scheduling, document management, vendor liaison, and safety compliance to maintain a safe, well-run environment for students and staff. Requires 2+ years' experience and strong MS Office skills; school setting experience is a plus.