Operation Executive - Marine Parade

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. seeks an Operations Executive to support the Vice-Principal (Administration) and Operations Manager in the day-to-day running of a primary school.

This role prefers a detail-oriented, organized individual who thrives in a school setting and is devoted to maintaining a safe, welcoming space for pupils. Contract period: 02 Nov 2026 to 31 Oct 2027 with a potential extension for one year. Working hours are Monday to Friday, 8:00am–5:00pm, with a 45-minute lunch.

Qualifications

• Minimum GCE 'O' Level qualification, with at least 2 years in operations, logistics, and/or estate management.
• Experience in an administrative cum operations role is an advantage, especially in a school or child-centric environment.
• Proficiency in Microsoft Office applications (Word/Excel/PowerPoint) and strong verbal/written communication.

Responsibilities

• Assist in managing operational processes, including scheduling, correspondence, and documentation, plus coordinating logistics for events and meetings.
• Promptly address and log facility defects, feedback, or operational disruptions raised by staff or pupils.
• Supervise contractors for building maintenance and conduct routine checks on classrooms, facilities and safety compliance.
• Collaborate with OSOs on daily cleaning schedules and asset maintenance.
• Liaise with vendors/ contractors on facility matters and assist in reports and admin documents.
• Assist with procurement of goods/services and inventory management of school supplies/equipment.
• Support safety and security protocols, including pupil arrivals/dismissals and premises upkeep.
• Set up proper records with VPA/OM and handle ad-hoc duties as assigned.

Skills

Microsoft Office

Organization

Communication

Teamwork

Crisis management

Education

GCE O Level or equivalent

Tools

MS Word

Excel

PowerPoint

Job description

Contract Period: From 02 Nov 2026 to 31 Oct 2027 with an option to extend the Contract for a further period of one year.

Working hours:

• Mondays to Fridays: 8:00am to 5:00pm, inclusive of 45 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

The Operations Executive provides essential administrative and operational support to the Vice-Principal (Administration) (VPA) and Operations Manager (OM) in the day-to-day running of a primary school. This role is suited for a detail-oriented and organised individual who enjoys working in a school environment and is genuinely committed to maintaining a safe, well-functioning, and welcoming space for young pupils.

Key Responsibilities & Duties

• Assist in managing the school's operational processes, including scheduling, correspondence, and documentation, as well as coordinating logistics for school events, programmes, examinations, emergency exercises, and meetings.
• Promptly address and log facility defects, feedback, or operational disruptions raised by staff or pupils.
• Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvements, and conduct routine checks on school facilities including classrooms, playgrounds, and specialised rooms such as Science Laboratories and AVA rooms to ensure high standards of cleanliness and safety.
• Collaborate with the school's team of Operations Support Officers (OSOs) on daily cleaning schedules and asset maintenance.
• Liaise with vendors, contractors, and external stakeholders on facility and operational matters, and assist in preparing reports and administrative documents.
• Assist with the procurement of products and services relating to operational requirements, including supporting and managing internal systems, as well as procurement and inventory management of school supplies and equipment.
• Support the school's safety and security protocols, including overseeing the safe arrival and dismissal of pupils and ensuring that school premises are well-maintained and compliant with safety requirements.
• Assist with asset and inventory tracking and renovation project planning and work closely with the VPA, OM, and relevant team members to set up proper records and ensure that existing documentation and records are kept accurate and up to date.
• Undertake any ad-hoc duties as assigned by the VPA or OM.

Qualifications, skills and experience:

• Possess a minimum GCE 'O' Level qualification or equivalent, with at least 2 years of experience in operations, logistics, and/or estate management.
• Prior experience in an administrative cum operations role is an advantage, and experience working in a school or child-centric environment would be a plus.
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint is required, and general computer literacy is essential for managing school systems and digital workflows.
• Strong interpersonal and communication skills, vendor negotiation abilities, and the capacity to manage crisis situations calmly and effectively
• Strong organisational skills, a patient and nurturing disposition, and the ability to multitask and adapt to shifting priorities as needed.
• A collaborative team player who works well with teachers, staff, and parents, and is comfortable navigating a dual reporting structure.
• A Fire Safety Manager (FSM) certification or Workplace Safety and Health (WSH) certification would be an added advantage.