Operations Executive

ELEMENTS WELLNESS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

ELEMENTS WELLNESS PTE. LTD. is seeking a reliable Operations Executive to support our outlets in Singapore. You will handle stock, procurement, and admin tasks, coordinating with suppliers and managing licenses to keep daily operations running smoothly.

The role requires an organised, proactive individual who can multitask, follow up on outstanding matters, and maintain confidentiality. Mandarin and English communication is preferred to liaise with clients and partners.

Qualifications

• Well organised, detail oriented and able to handle several tasks and deadlines.
• Proactive and resourceful with good follow up skills.
• Experience in operations, administration, procurement or PA support is preferred.
• Experience in wellness industry and familiarity with inventory or POS systems would be an advantage.

Responsibilities

• Process stock requests from each outlet (twice a month).
• Arrange delivery of stock to outlets on time and place orders when stock is running low.
• Receive and check incoming stock and update stock-in/stock-out records.

Skills

Organization

Attention to detail

Mandarin

Communication

Tools

Microsoft Excel

Job description

About the Role

We are looking for a reliable Operations Executive to support the smooth running of our outlets while providing hands‑on administrative and coordination support to the management. The role requires someone who is organised, proactive and willing to take ownership of tasks, follow up on outstanding matters and help ensure that both daily operations and management arrangements run smoothly. The right candidate is proactive, discreet and comfortable handling several priorities at the same time.

What You Will Do:

Stock & Inventory

• Process stock requests from each outlet （twice a month）
• Arrange delivery of stock to the right outlet on time.
• Place orders when stock is running low.
• Receive and check incoming stock and update stock-in and stock-out records.
• Prepare simple reports on stock levels, shortages and price lists.
• Do regular stock counts and report any differences.
• Keep items in storage neat and easy to find.

Supplier & Procurement

• Source products from local and overseas suppliers.
• Keep records up to date: items list, supplier links, quantities and reorder timing.
• Arrange shipping with freight agents, track shipments and follow up on deliveries.
• Handle customs paperwork and questions for shipments coming into Singapore.
• Get quotations before new purchases or contracts.
• Keep a good relationship with suppliers and follow up quickly on anything pending.

Administration, Licensing & Operations Support

• Apply for and renew business licenses on time, and keep relevant records updated. (About four times a year)
• Check office supplies and reorder when needed. Arrange repairs for office equipment.
• Assist with front desk duties when required, including answering calls and greeting visitors.
• Follow up on outlet requests and ensure issues are addressed on time.
• Provide admin support to the bosses.

What We Are Looking For:

• A responsible and dependable person who can work independently and take ownership of tasks.
• Well organised, detail-oriented and able to handle a few tasks and deadlines at once
• Proactive and resourceful, with good follow‑up skills and the ability to see what needs doing early.
• Good spoken and written communication skills in English and Mandarin. Mandarin is needed to speak with Mandarin‑speaking clients and suppliers.
• Comfortable using Microsoft Excel or Google Sheets and preparing basic documents and reports.
• Experience in operations, administration, procurement or PA support is preferred.
• Experience in the wellness industry and familiarity with inventory or POS systems would be an advantage.
• Trustworthy and discreet when handling confidential information.

Who Will Do Well in This Role:

You notice what needs to be done beforesomeone has to ask. You keep track of details, follow up when people do notrespond, and make sure nothing is missed. You are comfortable supporting thebosses directly while also keeping day‑to‑day operations organised across theoutlets. You communicate clearly, use good judgement, protect confidentialinformation and can be can be trusted to finish what you start.

Working Hours & Location:

Working Hours

Full‑time, shorter than standard Singapore 44‑hour workweek. Exact hours to be confirmed at interview.

Primary Work Location

Central office / warehouse （stock coordination）

Outlet Visits

Occasional visits to 313 Somerset, Centrepoint, and ION Orchard as required