Operations Coordinator

Search Personnel Pte Ltd; Singapore; On-site; SGD 39,000 - 46,000; Full time

Job summary

Search Personnel Pte Ltd is seeking an Operations Coordinator in Singapore at Alexandra. Work hours are Monday to Friday, 8:30am–5:30pm. The role offers a permanent position with a salary up to S$3,800 monthly base, plus transport allowance, performance bonus and medical benefits.

Responsibilities include handling orders, shipping documentation, stakeholder coordination, supplier invoicing, freight/insurance billing, and supporting automation initiatives to improve efficiency.

Qualifications

• Diploma or Degree in Supply Chain, Logistics, Business or a related discipline.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Knowledge of import/export processes, Incoterms and shipping documentation would be advantageous but is not mandatory.
• Experience issuing or generating Purchase Orders (POs) would be advantageous but is not mandatory.

Responsibilities

• Manage order creation, processing and amendments, ensuring timely and accurate execution.
• Manage end-to-end shipping documentation, ensuring accuracy, completeness and timely processing.
• Coordinate closely with internal teams, customers and other stakeholders to support smooth operations.
• Validate, reconcile, and process supplier invoices, ensuring timely submission to the Finance Department.
• Monitor freight and insurance billing, investigate discrepancies, and prepare accurate monthly management reports.
• Support and maintain RPA, AI and automation processes to improve operational efficiency.
• Analyze operational issues, identify root causes, implement effective solutions, and drive continuous process improvements.

Skills

MS Office

Excel

Word

PowerPoint

Education

Supply Chain / Logistics / Business degree or diploma

Tools

Purchase Orders (POs)

Job description

Position: Operations Coordinator

Location: Alexandra

Working Hours: Monday to Friday (8:30am - 5:30pm)

Salary (commensurate with experience): Up to S$3,800 Monthly Basic Salary + Monthly Transport Allowance + Performance Bonus + Medical Benefits

Duration: Permanent

Industry: Automotive Electrical Components

Main Responsibilities:

• Manage order creation, processing and amendments, ensuring timely and accurate execution.


• Manage end-to-end shipping documentation, ensuring accuracy, completeness and timely processing.


• Coordinate closely with internal teams, customers and other stakeholders to support smooth operations.


• Validate, reconcile, and process supplier invoices, ensuring timely submission to the Finance Department.


• Monitor freight and insurance billing, investigate discrepancies, and prepare accurate monthly management reports.


• Support and maintain RPA, AI and automation processes to improve operational efficiency.


• Analyze operational issues, identify root causes, implement effective solutions, and drive continuous process improvements.

Requirements:

• Diploma or Degree in Supply Chain, Logistics, Business or a related discipline; candidates with other qualifications and relevant experience may also be considered.


• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.


• Knowledge of import/export processes, Incoterms and shipping documentation such as commercial invoices and packing lists would be advantageous but is not mandatory.


• Experience issuing or generating Purchase Orders (POs) would be advantageous but is not mandatory.