Adjunct Operation Manager - Sin Ming

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. seeks an Adjunct Operations Manager with a Senior Fire Safety Manager (SFSM) certification for a 1-year contract at a Singapore school.

The role requires daily on-site duties, stipulating safety, security and emergency preparedness, and involves leading OSOs and supervising contractors. Responsibilities include facility maintenance oversight, budget evaluation, safety protocol implementation, and collaboration with the Vice-Principal (Administration) to ensure

Qualifications

• Diploma or equivalent in fields relating to estate and facilities management preferred.
• Proficient in basic IT skills e.g. Microsoft Office and data entry.
• Meticulous and organized.
• Communicates well in English and has good interpersonal skills.
• Must possess a valid Certificate as a Senior Fire Safety Manager

Responsibilities

• Conduct daily checks of the premises to identify and remove fire hazards as the SFSM.
• Document all fire-safety arrangements and SCDF requirements in the MOE ERP.
• Lead and supervise a team of Operations Support Officers (OSOs) for school operations.
• Supervise vendors including Managing Agents and Contractors for infra improvements and maintenance.
• Manage infrastructure-related budget proposals with the Vice-Principal (Administration) and Administration Manager.
• Ensure compliance with safety regulations and oversee school safety protocols and student discipline matters.

Skills

Communication skills

Interpersonal skills

Organizational skills

Managerial skills

English proficiency

Education

Diploma or equivalent in estate and facilities management

Tools

Microsoft Office

Data entry

Job description

Contract Period: 1 December 2026 to30 November 2027.

Working hours:

• Mondays to Thursdays: 9:30am to 7:00pm, inclusive of 1hr lunch break
• Fridays: 10:00amto 7:00pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

• a. The Adjunct Operations manager must have a Senior Fire Safety Manager (SFSM) certification who has completed the requisite SFSM course and holds the necessary qualifications as required under the SCDF regulations.
• b. In addition for the role as an Adjunct Operations Manager, this person will be appointed as the SFSM of the Building and therefore should not be appointed or act as SFSM for any other building.
• c. This person should fulfil the general duties stipulated in Regulation 7 of the Fire Safety (FSM) Regulations as the SFSM including conducting daily checks of the premises to identify and remove fire hazards.
• d. As these duties is ongoing and time-sensitive in nature, the SFSM must be physically present at the school on a daily basis and carry out all required SFSM duties in full.
• e. The SFSM retains overall responsibility for fire safety and must train and brief the school's Operations Manager (if the Operations Manager has yet been certified a Senior Fire Safety Manager).
• f. The SFSM is to document all fire-safety arrangements and SCDF requirement in the MOE Emergency Response Plan (ERP).
• g. The SFSM is to assist the Operations Manager with day-to-day operations, school activities and events management in the college, ensuring safety, security and emergency preparedness of the college.
• h. Any other duties assigned by the Vice-Principal (Administration) or other School Leaders

What the role is Adjunct Operations Manager plays a key role in infrastructure and logistics management, leading and supervising a team of Operations Support Officers (OSOs), as well as upholding and maintaining the safety and security of the school.

What you will be working on

You will be involved in various aspects of school operations such as supervising and managing the maintenance of school facilities to ensure a safe learning environment and lead a team of OSOs for effective school operations. You will also supervise vendors, including Managing Agents and Term Contractors, for infrastructure/ facilities improvement and maintenance works, and work with Vice-Principal (Administration) and Administration Manager to manage infrastructure-related budget and evaluate infrastructure-related project proposals. In addition, you will ensure school compliance with safety regulations and implement and oversee school safety protocols and support student discipline-related matters.

What we are looking for

• Commitment to a 1-year contract
• Adynamic and motivated individual with good organizational, managerial, interpersonal and communication skills
• Preferably has experience and knowledge in estate management, logistics, safety and emergency planning

Qualifications, skills and experience:

• At least a Diploma or equivalent in fields relating to estate and facilities management preferred.
• Proficient in basic IT skills e.g. Microsoft Office and data entry.
• Meticulous and organized.
• Communicates well in English and has good interpersonal skills.
• Must possess a valid Certificate as a Senior Fire Safety Manager