Operations Assistant

AVNET ASIA PTE LTD; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

AVNET ASIA PTE LTD in Singapore seeks a facilities and admin support professional to coordinate a set of processes across the assigned area. The role involves maintaining safety equipment, organizing inventory, handling procurement, and assisting with onboarding and attendance records.

The position requires at least two years of related experience and a High School Diploma or equivalent. The work location is Changi South with a 5-day work week.

Qualifications

• Minimum of two years of related experience.
• Working knowledge of the organization, practices and procedures.
• Able to work independently with minimal supervision.

Responsibilities

• Maintains safety equipment and manages general facilities area; notifies Site Manager of safety issues.
• Organizes and stores administrative inventory, manages stock levels and conducts regular audits.
• Engaged in miscellaneous procurement and liaison with Finance.
• Generates Production Daily/Weekly Report.
• Assists new hires on boarding.
• Manages Employee Attendance Records.
• Performs tasks and other duties including manual tasks as required and/or as directed by Site Manager.
• Other duties as assigned.

Skills

Two years related experience

Education

High School Diploma or equivalent

Job description

Job Summary

Provides business support services and assistance requiring occasional discretion and judgment. Coordinates a unique set of processes, projects, and/or services for an assigned area.

Principal Responsibilities

• Maintains safety equipment (e.g., First aid kits, fire extinguishers) & Manages general facilities area (e.g. water dispenser/lockers). Notify Site Manager immediately of any safety and environmental related issues which put at risk the company objectives, requirements and policies.
• Organizes and stores administrative inventory, manages stock levels, and conducts regular audits.
• Engaged in miscellaneous procurement and liaison with Finance.
• Generates Production Daily/Weely Report
• Assists new hires on boarding
• Manages Employee Attendance Records
• Perform tasks and other duties including manual tasks as required and/or as directed by Site Manager
• Other duties as assigned.

Job Level Specifications

• Acquired and applies working knowledge of the organization, job, practices and procedures to be proficient in all aspects of job.
• Performs functions semi-routine in nature and recognizes the need for occasional alternative solutions.
• Work is performed independently, with minimal supervision. Able to establish priorities and manage time to complete work.
• Collaboration with other departments or teams may be required to perform role. May frequently respond to requests from others, internally or externally.
• Impact of decisions may affect the department. Errors may result in loss of time, resources and/or customer satisfaction.

Work Experience

Typically requires a minimum of two years of related experience.

Education and Certification(s)

High School Diploma or equivalent

Work location in Changi South. 5 day work week.