Admin Assistant

NOVA-TECH MFG PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

NOVA-TECH MFG PTE. LTD. in Singapore invites applications for an administrative/operations support role.

The candidate will handle purchase requests, liaise with IDM suppliers, maintain records, manage inventory for office and cleanroom attire, and coordinate visits and meetings. Data entry, filing, and cross-department coordination are essential. The role requires 1–3 years of related experience, proficiency in MS Office, and strong organizational and communication skills.

Qualifications

• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Good organizational, communication, and coordination skills.
• Meticulous, responsible, and able to work independently.
• Willing to work at East Region, Changi North Crescent.

Responsibilities

• Prepare and follow up on purchase requests for operational supplies and services.
• Liaise with IDM suppliers on delivery schedules and outstanding orders.
• Maintain IDM records, inventory records and coordinate replenishment of office and operational supplies.
• Manage cleanroom attire inventory, issuance, stock tracking, and replenishment.
• Assist in arranging customer visits, lunches, meetings, and related logistics.
• Perform data entry, filing, document control, and report preparation.
• Support daily administrative and coordination activities across departments.
• Maintain accurate records and ensure proper documentation.
• Carry out other administrative duties assigned by the Operations Manager.

Skills

MS Office

Communication

Time management

Coordination

Education

GCE O'Level / NITEC / Diploma

Job description

Key Responsibilities

• Prepare and follow up on purchase requests for operational supplies and services.
• Liaise with IDM suppliers on delivery schedules and outstanding orders.
• Maintain IDM records, inventory records and coordinate replenishment of office and operational supplies.
• Manage cleanroom attire inventory, issuance, stock tracking, and replenishment.
• Assist in arranging customer visits, lunches, meetings, and related logistics.
• Perform data entry, filing, document control, and report preparation.
• Support daily administrative and coordination activities across departments.
• Maintain accurate records and ensure proper documentation.
• Carry out other administrative duties assigned by the Operations Manager.

Requirements

• Minimum GCE 'O' Level, NITEC, or Diploma in Business Administration or related discipline.
• 1-3 years of administrative, coordination, or operations support experience preferred.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Good organizational, communication, and coordination skills.
• Meticulous, responsible, and able to work independently.
• Positive attitude with strong follow-up and time management skills.
• Able to communicate effectively with suppliers and internal stakeholders.
• Experience in manufacturing, precision engineering, electronics, or semiconductor industries will be an added advantage.
• Willing to work at East Region, Changi North Crescent.