Operations Assistant

Avnet; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Avnet Singapore is seeking a proactive Facilities and Administrative Support Specialist. Based in Changi South, you will handle safety equipment, maintain facilities and coordinate a range of processes in a small team.

You will organize inventory, assist procurement, generate daily/weekly reports, support new hires, manage attendance, and perform related tasks as directed by the Site Manager.

Qualifications

• Minimum two years of related experience.
• High School Diploma or equivalent.
• Work location in Changi South with a five-day work week.

Responsibilities

• Maintain safety equipment (e.g., First aid kits, fire extinguishers) and manage general facilities area (water dispenser/lockers). Notify Site Manager immediately of safety and environmental issues.
• Organize and store administrative inventory, manage stock levels and conduct regular audits.
• Engaged in miscellaneous procurement and liaison with Finance.
• Generate Production Daily/Weely Report.
• Assist new hires on boarding.
• Manage Employee Attendance Records.
• Perform tasks and other duties including manual tasks as required and/or as directed by Site Manager.
• Other duties as assigned.

Education

High School Diploma or equivalent

Job description

Job Summary

Provides business support services and assistance requiring occasional discretion and judgment. Coordinates a unique set of processes, projects, and/or services for an assigned area.

• Maintains safety equipment (e.g., First aid kits, fire extinguishers) & Manages general facilities area (e.g. water dispenser/lockers). Notify Site Manager immediately of any safety and environmental related issues which put at risk the company objectives, requirements and policies.
• Organizes and stores administrative inventory, manages stock levels, and conducts regular audits.
• Engaged in miscellaneous procurement and liaison with Finance.
• Generates Production Daily/Weely Report
• Assists new hires on boarding
• Manages Employee Attendance Records
• Perform tasks and other duties including manual tasks as required and/or as directed by Site Manager
• Other duties as assigned.

Job Summary

Provides business support services and assistance requiring occasional discretion and judgment. Coordinates a unique set of processes, projects, and/or services for an assigned area.

Principal Responsibilities

• Maintains safety equipment (e.g., First aid kits, fire extinguishers) & Manages general facilities area (e.g. water dispenser/lockers). Notify Site Manager immediately of any safety and environmental related issues which put at risk the company objectives, requirements and policies.
• Organizes and stores administrative inventory, manages stock levels, and conducts regular audits.
• Engaged in miscellaneous procurement and liaison with Finance.
• Generates Production Daily/Weely Report
• Assists new hires on boarding
• Manages Employee Attendance Records
• Perform tasks and other duties including manual tasks as required and/or as directed by Site Manager
• Other duties as assigned.

Job Level Specifications

• Acquired and applies working knowledge of the organization, job, practices and procedures to be proficient in all aspects of job.
• Performs functions semi-routine in nature and recognizes the need for occasional alternative solutions.
• Work is performed independently, with minimal supervision. Able to establish priorities and manage time to complete work.
• Collaboration with other departments or teams may be required to perform role. May frequently respond to requests from others, internally or externally.
• Impact of decisions may affect the department. Errors may result in loss of time, resources and/or customer satisfaction.

Work Experience

• Typically requires a minimum of two years of related experience.

Education And Certification(s)

• High School Diploma or equivalent

Work location in Changi South. 5 day work week.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.