Safety Admin (Tuas) (Meals provided)

SIN CHEW WOODPAQ PTE LTD; Singapore; On-site; SGD 2,800 - 3,600; Full time

Job summary

SIN CHEW WOODPAQ PTE LTD is seeking a diligent HSE Administrative Assistant to support the HSE/WSH team with data entry, documentation, filing and record-keeping. The role involves preparing safety materials, coordinating inspections, and assisting with monthly safety reports and audits.

The ideal candidate will have at least 2 years of related experience, a minimum of N or O levels, and strong MS Office skills.

Qualifications

• Min 2 years relevant or related working experiences.
• Familiar with Singapore WSH regulations, safety procedures and HSE documentation.

Responsibilities

• Provide administrative support to the HSE/WSH team, including data entry, documentation, printing, filing and record keeping.
• Maintain and update safety records, reports and documentation.
• Ensure proper document control, filing and revision of HSE/WSH documents.
• Assist in conducting safety induction and briefing for staff, workers and external stakeholders.
• Assist with safety meetings, including preparation of materials and taking meeting minutes.
• Coordinate and provide administrative support for safety inspections, audits and meetings.
• Assist in preparing and compiling monthly safety reports and submissions.
• Assist in incident investigation documentation and follow-up of action items.
• Support internal, external, ISO and bizSAFE audits, including audit documentation and logistics.
• Assist with safety-related licences, permits and renewals.
• Maintain records and follow up on HSE audit findings and corrective actions.
• Assist in maintaining the HSE management filing system and records.
• Support environmental management and other HSE-related activities.
• Assist in coordinating facility maintenance records, such as fire alarm and pest control maintenance.
• Participate in regular site safety inspections.
• Assist the WSHO/WSHC and Management with other ad hoc safety and administrative duties as assigned.

Skills

Administrative support

Documentation & record keeping

Communication & interpersonal skills

Attention to detail

Organizational skills

Coordination with staff

Education

N or O levels

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Key responsibilities

• Provide administrative support to the HSE/WSH team, including data entry, documentation, printing, filing and record keeping.
• Maintain and update safety records, reports and documentation.
• Ensure proper document control, filing and revision of HSE/WSH documents.
• Assist in conducting safety induction and briefing for staff, workers and external stakeholders.
• Assist with safety meetings, including preparation of materials and taking meeting minutes.
• Coordinate and provide administrative support for safety inspections, audits and meetings.
• Assist in preparing and compiling monthly safety reports and submissions.
• Assist in incident investigation documentation and follow-up of action items.
• Support internal, external, ISO and bizSAFE audits, including audit documentation and logistics.
• Assist with safety-related licences, permits and renewals.
• Maintain records and follow up on HSE audit findings and corrective actions.
• Assist in maintaining the HSE management filing system and records.
• Support environmental management and other HSE-related activities.
• Assist in coordinating facility maintenance records, such as fire alarm and pest control maintenance.
• Participate in regular site safety inspections.
• Assist the WSHO/WSHC and Management with other ad hoc safety and administrative duties as assigned.

Requirements:

• Min 2 years relevant or related working experiences.
• Min N or O levels.
• Familiar with Singapore WSH regulations, safety procedures and HSE documentation.
• Knowledge of ISO and bizSAFE requirementswill be an advantage.
• Good administrative and organisational skills, with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good documentation, filing and record-keeping skills.
• Good communication and interpersonal skills to coordinate with staff, contractors and external stakeholders.
• Possess positive working attitude.
• Able to commit to 5.5days work week.
• Willing to work in Tuas.