Operations Admin Assistant

Private Advertiser; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Private Advertiser in Singapore is seeking an Administrative Assistant to support the sales team by coordinating deliveries for samples and orders, liaising with suppliers, and handling daily data entry, filing, and invoice management. The role also supports procurement and showroom stock, with an eye for accuracy and timely execution.

You will assist in marketing tasks such as product photo taking and editing, and manage on-the-spot tasks and ad-hoc projects as required.

Qualifications

• Strong administrative assistance skills, including data entry and filing.
• Excellent analytical skills with the ability to provide insights.
• Effective communication skills, both verbal and written.
• Knowledge of procurement processes and procedures.

Responsibilities

• Provide daily administrative support such as data entry and filing.
• Handle invoice management and assist in procurement of goods and services.
• Manage purchase orders and provide analytical support as needed.
• Liaise with suppliers to follow up orders and deliveries.
• Assist in arranging deliveries for samples and orders, and maintain showroom stock.
• Support marketing activities like product photo taking and editing as required.

Skills

Administrative support

Data entry

Filing

Communication skills

Procurement knowledge

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Work Time : 9AM to 6PM Weekdays

Company Description

An Administrator assistant that assist in liaising with suppliers to follow up in the orders process.

The Admin Assistant will be assisting the sales team in arranging the deliveries for samples and orders.

The role will also support marketing activities such as photo taking of products and photo editing such as uploading into website for inventory.

The role will also need to stock take and keep the showroom neat and tidy for samples stock taking and customer visit.

The role is also to follow up with Overseas Suppliers and local delivery partners to ensure the stocks are well received

The Role requires to handle on the spot tasks and instant project whenever required.

The Role will be responsible for daily administrative support such as data entry, filing and invoice management, assisting in the procurement of goods and services, managing purchase orders, and providing analytical support as needed.

Qualifications

Good Organizational and Tidy Person

Positive and Spontaneous mindset to learn new things on the go

Flexible and Easy Going person along with the group

Highly Motivated person to handle own work project timeline

Able to work under pressure when management

Able to work overtime and weekends whenever required

Knowledge of Email Etiquette

Qualifications

Strong administrative assistance skills, including data entry and filing

Excellent analytical skills, with the ability to provide insights and recommendations

Effective communication skills, both verbal and written

Knowledge of procurement processes and procedures

Skills set Requirement

Microsoft Office , Such as Outlook , Excel and Powerpoint

Communication tools such as QQ , WeChat .