Operations & Administration Lead

National University Of Singapore; Singapore; On-site; SGD 50,000 - 90,000; Full time

Job summary

National University Of Singapore is seeking an experienced administrator to oversee day-to-day operations, coordinate departmental initiatives, manage resources and budgets, and supervise a small administrative team. The role engages with internal and external stakeholders to ensure effective service delivery and support the achievement of departmental objectives, with a contract arrangement.

Candidates bring a recognised university degree and strong experience in administration, operations,

Qualifications

• A recognised university degree.
• Relevant experience in administration, operations, programme management, or a related field.
• Experience supervising staff and managing day-to-day administrative functions would be an advantage.
• Experience working in a higher education, research, healthcare, public sector, or similarly complex environment would be advantageous.

Responsibilities

• Oversee day-to-day administrative operations of the department to ensure smooth and effective functioning.
• Develop, implement, and monitor administrative policies, procedures, and service standards.
• Coordinate procurement, facilities, inventory, records management, and other operational requirements.
• Ensure compliance with University policies, governance requirements, and administrative guidelines.
• Supervise and guide administrative staff, ensuring effective service delivery and operational support.
• Support staff development through coaching, training, and performance management.
• Foster a collaborative and service-oriented team culture.
• Assist the Senior Associate Director in budget planning, monitoring, and resource allocation.
• Track expenditures and prepare regular financial and operational reports.
• Coordinate cross-functional activities and facilitate effective communication across stakeholders.
• Oversee the administration and logistics of training programmes, workshops, seminars, and departmental events.

Skills

Strategic planning

Budget monitoring

Stakeholder management

Project coordination

Team supervision

Communication skills

Analytical thinking

MS Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

National University Of Singapore is seeking an experienced administrator to oversee day-to-day operations, coordinate departmental initiatives, manage resources and budgets, and supervise a small administrative team. The role engages with internal and external stakeholders to ensure effective service delivery and support the achievement of departmental objectives, with a contract arrangement.

Candidates bring a recognised university degree and strong experience in administration, operations,