Operations & Events Coordinator

National University of Singapore; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

National University of Singapore is seeking an organized administrative support professional to assist the events team and centre directors with planning, registration, budgeting, and reporting.

The role involves preparing meeting materials, coordinating visitors' arrangements, managing procurement, and maintaining filing systems, with opportunities to contribute to social media and communications.

A diploma and 1–2 years' experience, strong MS Office skills, and attention to detail are essential.

Qualifications

• Diploma or equivalent in a related discipline with 1–2 years of relevant work experience.
• Proficiency in Microsoft Office and editorial tools (Photoshop/Canva); some video editing is a plus.
• Strong organisational and time management skills; ability to prioritise multiple tasks.
• Excellent communication and interpersonal skills; capable of interacting with senior executives.
• Attention to detail and accuracy in data management and documentation.
• Enjoy working across a variety of tasks.

Responsibilities

• Support events management: liaising with vendors, speakers, and accreditation bodies; manage registration and attendance; design e-flyers and social media posts; assist with budgets.
• Provide administrative support: prepare meeting materials and presentations; compile reports and statistics; handle department procurement and finance matters; monitor research deliverables.
• Coordinate visitor arrangements including airfares and accommodation; maintain filing systems; support ad hoc tasks as required.

Skills

Microsoft Office

Adobe Photoshop

Canva

Video editing

Organization

Communication

Interpersonal skills

Time management

Attention to detail

Multitasking

Stakeholder coordination

Education

Diploma or equivalent

Tools

MS Office

Adobe Photoshop

Canva

Job description

National University of Singapore is seeking an organized administrative support professional to assist the events team and centre directors with planning, registration, budgeting, and reporting.

The role involves preparing meeting materials, coordinating visitors' arrangements, managing procurement, and maintaining filing systems, with opportunities to contribute to social media and communications.

A diploma and 1–2 years' experience, strong MS Office skills, and attention to detail are essential.