Operations Administration Executive (Construction) - 5days | Tuas West

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Benefits offered by this job

AWS

Bonus

Job summary

THE SUPREME HR ADVISORY PTE. LTD. in Singapore invites applications for an Operations Admin responsible for daily tasks within the Operations Department.

You will coordinate with Sales & Marketing on project executions, process orders, and generate delivery and invoice documents. The role requires proficiency in Microsoft Office and ERP systems, with construction industry exposure seen as an advantage. Diploma or equivalent qualification is expected; five-day workweek and on-site location in

Qualifications

• Diploma or equivalent qualifications.
• Proficient in Microsoft Office tools.
• Experience with ERP systems would be an advantage in a construction context.

Responsibilities

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations, Sales and Marketing during project executions, including processing customer purchase orders, creating delivery orders and return forms, and addressing customer requests.
• Prepare and submit tax invoices, progress claims and statements of accounts to customers, and follow up on receivables.
• Liaise with vendors to support project executions and verify invoices against tasks completed for timely payment.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly management reports.
• Use the ERP system to complete daily tasks and assist in system implementation and improvements.
• Ensure compliance with Company policies, government regulations and ISO standards.
• Maintain records for annual accounting and ISO audits.
• Undertake additional tasks as required.

Skills

Microsoft Office

ERP system

Education

Diploma or equivalent qualifications

Tools

ERP system

Job description

• Working days & hour: 5 days,Mon- Thur (8am-5:30pm), Fri (8am-4:30pm)

• Location: Gul Drive (Transportation Provided at Joo Koon MRT)

• Salary: $2800 - $3500 + AWS + Bonus

Key Job Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.

• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system

• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

• Maintain historical records for annual accounting and ISO audits.

• Undertake additional tasks and responsibilities when required or as instructed

Job Requirement:

• Diploma or equivalent qualifications and proficient in Microsoft Office tools

• Relevant experience withERP systemand inconstruction industrywill be an advantage