OPERATIONS ADMIN EXECUTIVE

ERECT GROUP (SINGAPORE) PTE LTD; Singapore; On-site; SGD 33,000 - 47,000; Full time

Benefits offered by this job

5 days work week

Transport provided to Joo Koon MRT

Job summary

ERECT GROUP (SINGAPORE) PTE LTD invites applications for an Operations Assistant in our Singapore office. You will support the Head and Assistant Heads of Operations, coordinate with Sales & Marketing on project executions, process customer orders, prepare invoices and assist in ERP system tasks to improve operations.

The ideal candidate holds a Diploma or equivalent, is proficient with Microsoft Office, and has familiarity with ERP systems in the construction industry.

Qualifications

• Diploma or equivalent qualifications and proficient in Microsoft Office tools.
• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines.
• Relevant experience with ERP system and in construction industry will be an advantage.

Responsibilities

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase orders, creating delivery orders and return forms, arranging equipment testing and maintenance, and responding to customer requests.
• Prepare and submit tax invoices, progress claims and statements of accounts to customers and follow up on receivables.
• Liaise with vendors to support project executions and verify vendor invoices before submission to Accounts for timely payment.
• Perform asset, inventory and financial reconciliation with Accounts and generate monthly reports for Management.
• Use ERP system to complete daily tasks and assist in implementation and improvements of the system.
• Ensure procedures, products and services comply with Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks as required.

Skills

Team player

Strong communication

Organizational skills

Education

Diploma or equivalent qualifications

Tools

ERP system

Job description

Job Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment tovendors
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards
• Maintain historical records for annual accounting and ISO audits
• Undertake additional tasks and responsibilities when required or as instructed

Job Requirement:

• Diploma or equivalent qualifications and proficient in Microsoft Office tools
• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines
• Relevant experience with ERP system and in construction industry will be an advantage

Remarks:

• Working Days : 5 days work week
• Working hours : 8am to 5.30pm (Mon-Thu), 8am to 4.30pm (Fri)
• Transport provided to and fro at Joo Koon MRT