OPERATIONS ADMIN EXECUTIVE

ERECT GROUP (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Benefits offered by this job

Transport provided from Joo Koon MRT

Job summary

ERECT GROUP (SINGAPORE) PTE. LTD. is seeking a diligent Operations assistant to support daily tasks in the Operations Department. You will coordinate with multiple departments on project execution, handle customer orders, and prepare invoices and statements for accounts.

The role requires a Diploma or equivalent and proficiency in Microsoft Office, with ERP system experience considered an advantage. Transport is provided from Joo Koon MRT, and standard 5-day workweeks apply.

Qualifications

• Diploma or equivalent qualification required.
• Proficient in Microsoft Office tools.
• Relevant experience with ERP system and in construction industry preferred.

Responsibilities

• Assist Head of Operations and Assistant Head of Operations Administrations in daily tasks in Operations.
• Coordinate with Operations, Sales & Marketing on project executions and manage customer orders and requests.
• Prepare tax invoices, progress claims and statements and follow up on receivables.
• Liaise with vendors to support projects and verify invoices before payment.
• Perform asset, inventory and financial reconciliation with Accounts and generate monthly reports.
• Use ERP system to complete daily tasks and support system enhancements.
• Ensure compliance with company policies, regulations and ISO standards.
• Maintain records for annual accounting and ISO audits.
• Undertake additional tasks as required.

Skills

Team player

Strong communication

Organization skills

Initiative

Multi-tasking

Education

Diploma or equivalent qualifications

Tools

ERP system

Microsoft Office

Job description

Job Responsibilities

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment tovendors
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards
• Maintain historical records for annual accounting and ISO audits
• Undertake additional tasks and responsibilities when required or as instructed

Job Requirement

• Diploma or equivalent qualifications and proficient in Microsoft Office tools
• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines
• Relevant experience with ERP system and in construction industry will be an advantage

Remarks

• Working Days : 5 days work week
• Working hours : 8am to 5.30pm (Mon-Thu), 8am to 4.30pm (Fri)
• Transport provided to and fro at Joo Koon MRT