Operations Admin Executive (Construction) - 5days | Tuas West

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Benefits offered by this job

AWS (annual wage supplement)

Bonus

Job summary

The Supreme Hr Advisory Pte Ltd is seeking an Operations Administrator to support the Head of Operations in a busy construction environment at Gul Drive, Singapore. The role involves coordinating with Operations, Sales & Marketing and Finance on orders, deliveries and invoicing, as well as vendor liaison and data entry in the ERP system.

Diploma holders with strong MS Office skills and familiarity with ERP systems are encouraged to apply.

Qualifications

• Diploma or equivalent qualification is required.
• Proficient in Microsoft Office applications.
• Experience with ERP systems is advantageous.

Responsibilities

• Assist Head/Assistant Head of Operations in daily tasks.
• Coordinate with departments on projects, orders, and deliveries.
• Prepare tax invoices, progress claims and accounts statements.
• Liaise with vendors and ensure timely payments.
• Perform asset, inventory and financial reconciliation.
• Utilize ERP system to complete daily tasks and assist in improvements.
• Ensure compliance with company policies and ISO standards.
• Maintain records for audits and annual accounting.

Skills

Microsoft Office tools

Attention to detail

Education

Diploma or equivalent

Tools

ERP system

Job description

• Working days & hour: 5 days,Mon- Thur (8am-5:30pm), Fri (8am-4:30pm)

• Location: Gul Drive (Transportation Provided at Joo Koon MRT)

• Salary: $2800 - $3500 + AWS + Bonus

Key Job Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.

• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system

• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

• Maintain historical records for annual accounting and ISO audits.

• Undertake additional tasks and responsibilities when required or as instructed

Job Requirement:

• Diploma or equivalent qualifications and proficient in Microsoft Office tools

• Relevant experience withERP systemand inconstruction industrywill be an advantage

Tee Xin Li Reg No: R24121619 | The Supreme Hr Advisory Pte Ltd EA No: 14C7279