AB03 - Operation Executive/ Assistant Manager

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 47,000 - 61,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Operation Executive/Assistant Manager to ensure smooth operations across HQ coordination, facilities, logistics, and compliance.

The role requires managing vendors, coordinating with departments and external parties, and maintaining a safe, efficient workplace. Responsibilities include overseeing daily facilities, coordinating with HQ on directives, handling regulatory submissions, and supervising vendor and part-time workforce coordination.

Qualifications

• Diploma or higher in business/operations management or related field.
• 3+ years managing factory, warehouse and admin operations.
• Familiar with production, warehouse and admin operations.
• Knowledge of workplace safety practices for office, production and warehouse.

Responsibilities

• Coordinate HQ directives with local operations and vendors.
• Oversee facilities, utilities and workplace conditions for safety and cleanliness.
• Coordinate with HQ and local logistics partners on shipments and deliveries.
• Support regulatory filings and compliance with IRAS/NEA requirements.
• Monitor safety practices and enforce safety standards in the workplace.
• Manage day-to-day vendor coordination and onboarding of part-time staff.
• Review and verify vendor invoices; maintain operational records.
• Perform other duties as assigned by management.

Skills

Vendor coordination

Logistics coordination

Regulatory compliance

Safety management

Administrative support

Financial document handling

Education

Diploma in Business Administration

Job description

Position title :Operation Executive/ Assistant Manager

Location:West - Jalan Tukang (Boon Lay)

Working Days:Mon - Fri (Would be required to support on weekends if needed – Shall be compensated with Off-In-Lieu)

Working Hours:9am - 6pm (Can be flexi to 8-5pm / 830-530pm too)

Salary :$4000 - $5500

Reports to:Chief Executive Officer (CEO)

Job Overview: Ensures smooth and efficient operations collaboration with HQ, staff, and vendors, and maintaining a safe, clean, and productive environment.

1. Operations & HQ Coordination

• Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
• Support company operations by coordinating with relevant departments, vendors and external parties.
• Assist with arrangements for HQ delegates, including accommodation and local transportation.

2. Facilities & Workplace Management

• Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
• Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
• Monitor housekeeping, cleanliness and hygiene standards across the workplace.

3. Logistics & Supply Chain Coordination

• Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
• Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
• Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.

4. Regulatory & Compliance Management

• Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
• Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
• Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.

5. Safety & Operational Standards

• Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
• Promote good safety practices among employees, contractors and part-time workers.
• Ensure operational areas remain safe, clean and suitable for production activities.

6. Vendor & Workforce Coordination

• Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
• Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
• Monitor service quality and address operational issues with relevant vendors in a timely manner.

7. Administrative & Financial Support

• Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
• Maintain proper operational records, documentation and reports.
• Provide administrative and operational support to management as required.

8. Other Responsibilities

• Perform other duties as assigned from time to time.

Requirements:

• Minimum a Diploma in Business Administration, Business Management, Operations Management, Facilities Management, or a related discipline.
• Minimum 3 years of experience in managing factory, warehouse and administrative operations.
• Familiar with production, warehouse and admin operations.
• Knowledge of workplace safety practices related to office, production and warehouse operations.