Operations Admin & Timekeeping Specialist

AEROSPEC SUPPLIES PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

AEROSPEC SUPPLIES PTE LTD seeks a motivated timekeeping and onboarding assistant at our Singapore Service Center. You will set up new staff in Auto-time and SAP, support engineers with Service Orders, and input time cards for offsite personnel.

You will review weekly timecard summaries, consolidate OT hours, and liaise with HR and supervisors for accuracy. The role requires a diploma and experience with Kronos/Autotime or similar systems, plus strong MS Office and independent multitasking

Qualifications

• Diploma qualification, ideally in a related field.
• 2–3 years of working experience or more.
• Experience with Kronos Workforce Autotime or similar time attendance software.
• Strong Microsoft Office skills.
• Ability to work independently with minimal supervision and multitask under pressure.

Responsibilities

• Create the work center for new staff / contractors and update changes accurately in Auto-time and SAP.
• Support engineers/aircraft techs and ensure they can key in Service Orders into Autotime.
• Input time cards for personnel working offsite if required.
• Review weekly summaries and provide necessary adjustments to supervisors on timecards.
• Consolidate OT hours and report to HR on the last Friday of each month.
• Consolidate manhours for contractors and forward to vendors at month end.
• Obtain approvals for daily and monthly reports for Finance, Operations, and HR.
• Analyze and resolve Autotime issues.
• Manage onboarding of new hires and related logistics.
• Distribute uniforms, safety boots, locker keys, staff passes and PPE.
• Assist staff with Autotime procedures and questions.
• Oversee stocktakes and replenish merchandise at the Singapore Service Center.
• Facilitate airport pass applications/renewals (Seletar/Changi).
• Coordinate internal/external stakeholder events and functions.
• Raise Purchase Requisitions when necessary.
• Perform other ad-hoc duties as required.

Skills

Microsoft Office

Interpersonal skills

Team player

Multitasking

Independent worker

Education

Diploma qualification

Tools

Kronos Workforce

Auto-time

SAP

Job description

AEROSPEC SUPPLIES PTE LTD seeks a motivated timekeeping and onboarding assistant at our Singapore Service Center. You will set up new staff in Auto-time and SAP, support engineers with Service Orders, and input time cards for offsite personnel.

You will review weekly timecard summaries, consolidate OT hours, and liaise with HR and supervisors for accuracy. The role requires a diploma and experience with Kronos/Autotime or similar systems, plus strong MS Office and independent multitasking