Operations Admin & Scheduling Coordinator

TEMP-TEAM PTE LTD; Singapore; On-site; SGD 28,000 - 35,000; Full time

Job summary

TEMP-TEAM PTE LTD is seeking an Operations Assistant in Singapore to support daily administrative and operational functions. The role involves documentation, scheduling, client communication, and coordination of service, maintenance, and installation activities.

You will maintain records, handle inquiries, follow up on payments, and support contract renewals, with a focus on accuracy and timely delivery. This is an on-site position in Woodlands with regular hours.

Qualifications

• Experience in an administrative or operations role, preferably in technical/service environments.
• Able to handle documentation, scheduling, and coordination tasks.
• Good communication and interpersonal skills to liaise with clients, technicians, and internal stakeholders.
• Proficient in Microsoft Office and basic administrative systems.
• Able to work independently and manage multiple tasks effectively.

Responsibilities

• Prepare service reports, quotations, job completion documents, and related operational paperwork.
• Maintain accurate records of client contracts, equipment listings, and service history.
• Perform filing, data entry, and system updates to ensure up-to-date operational records.
• Handle client enquiries and coordinate with internal teams to ensure prompt resolution.
• Follow up on outstanding invoices and liaise with clients regarding payment status.
• Coordinate with the accounts team to support timely collection of payments.
• Plan and schedule daily and weekly work assignments for technicians and project teams.
• Coordinate service, maintenance, and installation appointments with clients.
• Monitor job progress and provide timely updates to management.
• Track contract expiry dates and prepare contract renewal documentation.
• Liaise with clients regarding contract renewals and follow up on confirmations.
• Assist in preparing proposals for recurring maintenance and service contracts.
• Ensure compliance with company procedures, safety standards, and regulatory requirements.
• Provide administrative and operational support to the Head of Operations and operations team.

Skills

Administrative experience

Good communication

Scheduling

Microsoft Office

Tools

Microsoft Office

Job description

TEMP-TEAM PTE LTD is seeking an Operations Assistant in Singapore to support daily administrative and operational functions. The role involves documentation, scheduling, client communication, and coordination of service, maintenance, and installation activities.

You will maintain records, handle inquiries, follow up on payments, and support contract renewals, with a focus on accuracy and timely delivery. This is an on-site position in Woodlands with regular hours.