Operation Adminstrative Assistant

AEROSPEC SUPPLIES PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

AEROSPEC SUPPLIES PTE LTD seeks a motivated timekeeping and onboarding assistant at our Singapore Service Center. You will set up new staff in Auto-time and SAP, support engineers with Service Orders, and input time cards for offsite personnel.

You will review weekly timecard summaries, consolidate OT hours, and liaise with HR and supervisors for accuracy. The role requires a diploma and experience with Kronos/Autotime or similar systems, plus strong MS Office and independent multitasking

Qualifications

• Diploma qualification, ideally in a related field.
• 2–3 years of working experience or more.
• Experience with Kronos Workforce Autotime or similar time attendance software.
• Strong Microsoft Office skills.
• Ability to work independently with minimal supervision and multitask under pressure.

Responsibilities

• Create the work center for new staff / contractors and update changes accurately in Auto-time and SAP.
• Support engineers/aircraft techs and ensure they can key in Service Orders into Autotime.
• Input time cards for personnel working offsite if required.
• Review weekly summaries and provide necessary adjustments to supervisors on timecards.
• Consolidate OT hours and report to HR on the last Friday of each month.
• Consolidate manhours for contractors and forward to vendors at month end.
• Obtain approvals for daily and monthly reports for Finance, Operations, and HR.
• Analyze and resolve Autotime issues.
• Manage onboarding of new hires and related logistics.
• Distribute uniforms, safety boots, locker keys, staff passes and PPE.
• Assist staff with Autotime procedures and questions.
• Oversee stocktakes and replenish merchandise at the Singapore Service Center.
• Facilitate airport pass applications/renewals (Seletar/Changi).
• Coordinate internal/external stakeholder events and functions.
• Raise Purchase Requisitions when necessary.
• Perform other ad-hoc duties as required.

Skills

Microsoft Office

Interpersonal skills

Team player

Multitasking

Independent worker

Education

Diploma qualification

Tools

Kronos Workforce

Auto-time

SAP

Job description

Working Location: North
Working hours: Monday to Friday, 8am - 5pm

Responsibilities

• Create the work center for new staff / contractors and update changes of the staff accurately in Auto-timeand SAP.

• Support the engineers/aircraft techs and ensure they are able to key in their Service Orders (staff induction) into Autotime.

• Input time card for personnel working offsite if required.

• Review Weekly summary report and feedback necessary adjustment to the supervisors on any employees' Timecards.

• Work with Supervisors and consolidate the OT hours accurately. Print and check Overtime hours and hand report to HR on last Friday of the month.

• Consolidate Manhours for contractors and forwarding to Vendors at the end of the month.

• Consolidate and obtain approvals for Daily, Monthly reports for Finance, Manager Operations & HR.

• Analyze and resolve any Autotime issues.

• Manage Onboarding of new hires and relevant logistics.

• Distributes Staff Uniforms, Safety Boots, Locker keys, staff passes and Personal Protective Equipment.

• Assist staff with questions with regards to the procedure in Autotime.

• Oversee, conduct stocktake and replenish Singapore Service Center's merchandise items.

• Monitor and facilitate in Seletar/Changi airport pass application preparation and submission/renewal.

• Oversee and coordinate functions and events with internal and/or external stakeholders.

• Assist to raise Purchase Requisition where necessary.

• Other ad-hoc duties when required.

How to thrive in this role?

• You have at least 2 - 3 years of working experience.

• You hold a Diploma qualification, ideally in a related field.

• You possess workingknowledgeofKronos Workforce Autotimeor have managed similar computer software application for time attendance.

• You have strong Microsoft Office skills.

• You have strong interpersonal skills and are team player with a "can-do" attitude.

• You are able to work independently with minimal supervision.

• You must be able to multitask and work well under pressure.