Operation Administrative Assistant (Contract)

BOMBARDIER AEROSPACE SERVICES SINGAPORE PTE. LTD; Singapore; On-site; SGD 27,000 - 36,000; Part time

Job summary

Bombardier Aerospace Services Singapore PTE. LTD is seeking an Administrative Assistant on a contract basis to support our Human Resources team at Seletar Aerospace Park. The role focuses on onboarding, timekeeping, and HR administration.

You will manage staff records in Auto-time and SAP, assist with service orders, overtime, reporting, and coordination with vendors and stakeholders. A Diploma and 2–3 years’ experience are preferred, Kronos Autotime experience is a plus.

Qualifications

• 2–3 years of working experience preferred.
• Diploma qualification required.
• Experience with Kronos Workforce Autotime or similar time-attendance software a plus.
• Strong Microsoft Office skills (Word/Excel/PowerPoint).

Responsibilities

• Create the work center for new staff/contractors and update staff changes in Auto-time and SAP.
• Support engineers/aircraft technicians and ensure they can input service orders into Autotime.
• Input time cards for personnel working offsite when required.
• Review weekly summaries and advise supervisors on timecard adjustments.
• Process overtime hours and report to HR on the last Friday of each month.
• Consolidate manhours for contractors and forward to vendors at month end.
• Prepare and obtain approvals for daily/monthly reports for Finance, Operations, & HR.
• Onboard new hires and coordinate logistics.
• Distribute staff uniforms, safety boots, locker keys, passes and PPE.
• Assist staff with Autotime procedures and resolve issues.

Skills

Interpersonal skills

Microsoft Office

Team player

Multitasking

Independent working

Education

Diploma qualification

Tools

Kronos Workforce Autotime

Job description

BOMBARDIER

Bombardier is a global leader in aviation, focused on designing, manufacturing and servicing the world's most exceptional business jets and specialized mission platforms. Bombardier has been successful in setting the highest standards because we are a people-centric business that fosters passion, diversity and authenticity.

We are seeking an Administrative Assistant on a Contract basis to support our Human Resources team at Seletar Aerospace Park.

What are your contributions to the team?

• Create the work center for new staff / contractors and update changes of the staff accurately in Auto-timeand SAP.
• Support the engineers/aircraft techs and ensure they are able to key in their Service Orders (staff induction) into Autotime.
• Input time card for personnel working offsite if required.
• Review Weekly summary report and feedback necessary adjustment to the supervisors on any employees’ Timecards.
• Work with Supervisors and consolidate the OT hours accurately. Print and check Overtime hours and hand report to HR on last Friday of the month.
• Consolidate Manhours for contractors and forwarding to Vendors at the end of the month.
• Consolidate and obtain approvals for Daily, Monthly reports for Finance, Manager Operations & HR.
• Analyze and resolve any Autotime issues.
• Manage Onboarding of new hires and relevant logistics.
• Distributes Staff Uniforms, Safety Boots, Locker keys, staff passes and Personal Protective Equipment.
• Assist staff with questions with regards to the procedure in Autotime.
• Oversee, conduct stocktake and replenish Singapore Service Center’s merchandise items.
• Monitor and facilitate in Seletar/Changi airport pass application preparation and submission/renewal.
• Oversee and coordinate functions and events with internal and/or external stakeholders.
• Assist to raise Purchase Requisition where necessary.
• Other ad-hoc duties when required.

How to thrive in this role?

• You have at least 2 - 3 years of working experience.
• You hold a Diploma qualification, ideally in a related field.
• You possess workingknowledge of Kronos Workforce Autotimeor have managed similar computer software application for time attendance.
• You have strong Microsoft Office skills.
• You have strong interpersonal skills and are team player with a “can-do’ attitude.
• You are able to work independently with minimal supervision.
• You must be able to multitask and work well under pressure.

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position! We’re not looking for the perfect candidate, we’re looking for great talent and resourcefulness.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability, or other applicable legally protected characteristics to apply.