Operations Admin & Scheduling Coordinator

TEMP-TEAM PTE LTD; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

TEMP-TEAM PTE LTD is seeking an Operations Assistant to support day-to-day operational and administrative functions from our Woodlands location in Singapore. The role focuses on documenting, scheduling, client communication and coordinating service, maintenance and installation activities to ensure smooth operations.

Initial tasks include preparing reports and contracts, maintaining service records, handling inquiries and following up on payments.

Qualifications

• Experience in an administrative or operations role.
• Strong communication and interpersonal skills.
• Proficient with MS Office and basic administrative systems.
• Able to manage multiple tasks independently and efficiently.

Responsibilities

• Prepare service reports, quotations, job completion documents and related operational paperwork.
• Maintain accurate records of client contracts, equipment listings and service history.
• Handle client enquiries and coordinate with internal teams for prompt resolution.
• Follow up on outstanding invoices and liaise with clients regarding payment status.
• Plan and schedule daily and weekly work assignments for technicians and project teams.
• Coordinate service, maintenance and installation appointments with clients.

Skills

Administrative coordination

Scheduling & planning

Customer service

Documentation

Tools

Microsoft Office

Job description

TEMP-TEAM PTE LTD is seeking an Operations Assistant to support day-to-day operational and administrative functions from our Woodlands location in Singapore. The role focuses on documenting, scheduling, client communication and coordinating service, maintenance and installation activities to ensure smooth operations.

Initial tasks include preparing reports and contracts, maintaining service records, handling inquiries and following up on payments.