Operation Administrative Assistant (Seletar)

Randstad Singapore; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Randstad Singapore is seeking an organized administrative professional to support engineering teams, facility operations and office management in our Singapore office.

You will manage time attendance records, weekly timecards, and process overtime for HR. You will also handle onboarding for staff and contractors, including airport pass applications and distributing uniforms and safety gear. Daily and monthly reports, stock control, and event support are part of the role.

Qualifications

• Diploma in Business, Logistics, Aviation Management, or related field.
• At least 2 years of admin or operations support experience; aviation/engineering exposure preferred.
• Proficiency with Kronos Workforce Autotime or SAP and Microsoft Office (Excel, Word, Outlook).
• Reliable, self-driven team player with strong communication and multitasking under tight deadlines.

Responsibilities

• Handle daily administrative support for engineering teams, facility operations, and office management.
• Manage employee time attendance records and weekly timecards; process monthly overtime for HR.
• Send contractor work hours to vendors and manage onboarding logistics for new staff and contractors.
• Coordinate airport pass applications (Seletar and Changi), distribute uniforms, safety boots and locker keys.
• Prepare simple daily and monthly reports for management; monitor office stock; raise purchase requisitions.
• Assist company events and provide general office support.

Skills

Time management

Multitasking

Communication

Team player

Independent work

Education

Diploma in Business, Logistics, Aviation Management, or related field

Tools

Kronos Workforce Autotime

SAP

Microsoft Office

Job description

about the job

Reporting into the Operations Manager, you will handle daily administrative support for engineering teams, facility operations, and office management. Your primary focus will be managing employee time attendance records. You will check weekly timecards, process monthly overtime hours for HR, and send contractor work hours to vendors. Additionally, you will handle onboarding logistics for new staff and contractors, including airport pass applications (Seletar and Changi) and handing out uniforms, safety boots, and locker keys. Your administrative duties also include preparing simple daily and monthly reports for management, keeping stock of office merchandise, raising purchase requisitions, assisting with company events, and helping with general office support tasks.

about the company

Our client is a global leader in business aviation, specializing in aircraft manufacturing and service solutions.

skills and experience required

You should possess a Diploma in Business, Logistics, Aviation Management, or a related field, alongside minimally 2 years of administrative or operational support experience, ideally within an aviation, or engineering environment. Practical experience using time-and-attendance software such as Kronos Workforce Autotime or SAP, as well as strong proficiency in Microsoft Office (Excel, Word, Outlook), is essential. You must be a reliable, self-driven team player with good communication skills, capable of multitasking efficiently and working independently under tight deadlines.