Admin Assistant (Aviation)

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 3,200 - 4,600; Full time

Benefits offered by this job

AWS and production bonus

Job summary

Good Job Creations (Singapore) Pte Ltd seeks a capable Admin/HR support to back aviation operations at Seletar Airport. You will handle time attendance, onboarding, staff records, and covers service orders in Auto-Time/SAP.

Responsibilities include managing timecards, weekly reports, and liaising with HR, Finance, Operations, and vendors. A Diploma with 2–3 years’ experience is preferred, plus strong MS Office skills and a proactive, team-oriented approach.

Qualifications

• 2–3 years of relevant working experience with a Diploma qualification.
• Experience with Kronos Workforce Auto-Time or similar time-attendance systems.
• Strong Microsoft Office skills and good administrative capabilities.
• Strong interpersonal and communication skills with a positive, team-oriented attitude.
• Able to work independently, multitask, meet deadlines, and perform under pressure.
• Experience in Aviation industry or admin work in a similar industry is advantageous.

Responsibilities

• Create and maintain employee work centers and update staff records in Auto-Time and SAP.
• Support engineers and aircraft technicians with staff induction and Service Order entry in Auto-Time.
• Manage timecards, review weekly reports, and coordinate adjustments with supervisors.
• Consolidate and verify overtime hours, contractor manhours, and submit monthly reports to HR, Finance, Operations, and vendors.
• Troubleshoot and resolve Auto-Time issues and assist employees with related procedures.
• Manage new-hire onboarding, including uniforms, safety equipment, lockers, staff passes, and other logistics.
• Coordinate airport pass applications, renewals, and submissions for Seletar and Changi.
• Manage inventory, stocktakes, and replenishment of Service Center merchandise.
• Coordinate internal and external events and assist with purchase requisitions and other administrative tasks.
• Perform other ad-hoc duties as required.

Skills

Kronos Auto-Time

Microsoft Office

Interpersonal communication

Multitasking

Teamwork

Education

Diploma qualification

Tools

Auto-Time system

Job description

working location: Seletar

5 days work week

*AWS and production bonus!

Create and maintain employee work centers and update staff records accurately in Auto-Time and SAP.

• Support engineers and aircraft technicians with staff induction and Service Order entry in Auto-Time.
• Manage timecards, review weekly reports, and coordinate necessary adjustments with supervisors.
• Consolidate and verify overtime hours, contractor manhours, and submit monthly reports to HR, Finance, Operations, and vendors.
• Troubleshoot and resolve Auto-Time issues and assist employees with related procedures.
• Manage new-hire onboarding, including uniforms, safety equipment, lockers, staff passes, and other logistics.
• Coordinate airport pass applications, renewals, and submissions for Seletar and Changi.
• Manage inventory, stocktakes, and replenishment of Service Center merchandise.
• Coordinate internal and external events and assist with purchase requisitions and other administrative tasks.
• Perform other ad-hoc duties as required.

Key Requirements

• 2-3 years of relevant working experience and a Diploma qualification.
• Experience with Kronos Workforce Auto-Time or similar time-attendance systems.
• Strong Microsoft Office skills and good administrative capabilities.
• Strong interpersonal and communication skills with a positive, team-oriented "can-do" attitude.
• Able to work independently, multitask, meet deadlines, and perform effectively under pressure.
• Experience in Aviation industry or handling admin work in similar industry would be advantageous.

we regret to inform that only shortlisted candidates will be contacted