Operations Admin Executive

ARROWCREST TECHNOLOGIES PTE LTD; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

Arrowcrest Technologies Pte Ltd in Singapore is seeking a detail‑oriented Service Coordination Assistant to manage incoming fault calls, prepare quotations, and support monthly reporting for clients.

The role covers planning and scheduling service and maintenance activities, handling security clearance submissions, maintaining records, and monitoring customer maintenance contracts, with fresh graduates welcome to apply.

Qualifications

• Diploma required; candidates with relevant experience in service coordination, maintenance planning, or operation administrative support are encouraged to apply.
• Proficient in Microsoft Office and Microsoft Teams.
• Strong organisational skills with attention to detail and ability to manage multiple tasks independently.
• Good written and verbal communication skills, with the ability to liaise professionally during client meetings when required.
• Able to handle sensitive documentation and clearance processes with discretion and accuracy.
• Fresh grads are welcome to apply.

Responsibilities

• Manage incoming fault calls.
• Prepare and follow up on quotations.
• Prepare and submit monthly fault call reports to customers, ensuring accuracy and clarity.
• Plan, schedule, coordinate the service and maintenance activities.
• Handle security clearance submissions.
• Update and maintain records of service and maintenance activities.
• Monitor and manage customer maintenance contracts, including renewals, compliance, and service deliverables.
• Attend bi-monthly or quarterly meetings and record minutes for tracking and follow-up.
• Any other ad-hoc duties assigned by Company.

Skills

MS Office

Microsoft Teams

Organisational skills

Communication skills

Attention to detail

Discretion

Education

Diploma in any discipline

Job description

• Manage incoming fault calls.
• Prepare and follow up on quotations.
• Prepare and submit monthly fault call reports to customers, ensuring accuracy and clarity.
• Plan, schedule, coordinate the service and maintenance activities.
• Handle security clearance submissions.
• Update and maintain records of service and maintenance activities.
• Monitor and manage customer maintenance contracts, including renewals, compliance, and service deliverables.
• Attend bi-monthly or quarterly meetings and record minutes for tracking and follow-up.
• Any other ad-hoc duties assigned by Company.

Requirements

• Diploma in any discipline; candidates with relevant experience in service coordination, maintenance planning, or operation administrative support are encouraged to apply.
• Proficient in Microsoft Office and Microsoft Teams.
• Strong organisational skills with attention to detail and ability to manage multiple tasks independently.
• Good written and verbal communication skills, with the ability to liaise professionally during client meetings when required.
• Able to handle sensitive documentation and clearance processes with discretion and accuracy.
• Fresh grads are welcome to apply.