Operations Admin Coordinator [Sales Support | Data Entry | 5 Days] -3972

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 25,000 - 31,000; Full time

Benefits offered by this job

AWS

Variable Bonus

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Operations Admin Coordinator to manage order processing, scheduling, documentation, and general administrative support at our Woodlands Industrial Park site.

The role requires precise data entry, coordination across departments, and timely processing of invoices and records. The candidate should have a minimum of a GCE 'O' Level or Diploma and 1–3 years of relevant experience in administration or operations coordination.

Qualifications

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• 1-3 years of relevant administrative or operations coordination experience.

Responsibilities

• Process sales and operational orders, including data entry, record updates and document preparation.
• Maintain accurate administrative records and ensure operational information is updated promptly.
• Prepare order documentation and support internal workflow processes.
• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.
• Coordinate the daily deployment of vehicles, drivers and operational resources.
• Assist with route planning and scheduling to improve operational efficiency.
• Liaise with relevant departments to ensure smooth daily operations.
• Prepare operational documents, costing details and supporting records for internal processing.
• Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.
• Verify subcontractor invoices and supporting documents for accuracy.
• Ensure proper filing and handover of documents for invoicing and record-keeping.
• Handle filing, scanning and document organisation.
• Assist with departmental reporting and operational tracking.
• Perform other administrative and coordination duties as assigned by supervisors or Management.

Job description

Operations Admin Coordinator

Working Days: Monday to Friday
Working Hours: 7:30am - 5:15pm
Salary: $2,200 - 2,800 + AWS + Variable Bonus
Working Location: Woodlands Industrial Park

Job Responsibilities

Order Processing & System Administration

• Process sales and operational orders, including data entry, record updates and document preparation.
• Maintain accurate administrative records and ensure operational information is updated promptly.
• Prepare order documentation and support internal workflow processes.

Scheduling & Deployment Coordination

• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.
• Coordinate the daily deployment of vehicles, drivers and operational resources.
• Assist with route planning and scheduling to improve operational efficiency.
• Liaise with relevant departments to ensure smooth daily operations.

Documentation, Billing & Coordination

• Prepare operational documents, costing details and supporting records for internal processing.
• Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.
• Verify subcontractor invoices and supporting documents for accuracy.
• Ensure proper filing and handover of documents for invoicing and record-keeping.

General Administrative Support

• Handle filing, scanning and document organisation.
• Assist with departmental reporting and operational tracking.
• Perform other administrative and coordination duties as assigned by supervisors or Management.

Requirements

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• 1-3 years of relevant administrative or operations coordination experience.