Operations Admin Coordinator | Up to $2800 | AWS + VB | 9755

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 25,000 - 31,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Operations Admin Coordinator in Singapore. Working Days are Monday to Friday with hours 7:30am–5:15pm, located at Woodlands Industrial Park. Salary ranges from SGD 2,200 to SGD 2,800 plus AWS and a variable bonus.

The role covers order processing, scheduling and deployment coordination, documentation and billing, and general administrative support to ensure smooth daily operations.

Qualifications

• Minimum GCE ‘O’ Level, Diploma or equivalent qualification.
• 1–3 years of administrative or operations coordination experience.

Responsibilities

• Process sales and operational orders; data entry and document preparation.
• Maintain accurate records and update operational information promptly.
• Coordinate scheduling, delivery, installation and service works.
• Prepare operational documents, costing details and records; coordinate with subcontractors and stakeholders to ensure timely order fulfilment; verify invoices and filing for invoicing and records.

Skills

Data entry

Administrative support

Scheduling

Education

GCE O'Level

Diploma

Job description

Operations Admin Coordinator

Working Days: Monday to Friday

Working Hours: 7:30am – 5:15pm

Salary: $2,200 – $2,800 + AWS + Variable Bonus

Working Location: Woodlands Industrial Park

Job Responsibilities

1. Order Processing & System Administration

• Process sales and operational orders, including data entry, record updates and document preparation.

• Maintain accurate administrative records and ensure operational information is updated promptly.

• Prepare order documentation and support internal workflow processes.

2. Scheduling & Deployment Coordination

• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.

• Coordinate the daily deployment of vehicles, drivers and operational resources.

• Assist with route planning and scheduling to improve operational efficiency.

• Liaise with relevant departments to ensure smooth daily operations.

3. Documentation, Billing & Coordination

• Prepare operational documents, costing details and supporting records for internal processing.

• Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.

• Verify subcontractor invoices and supporting documents for accuracy.

• Ensure proper filing and handover of documents for invoicing and record-keeping.

4. General Administrative Support

• Handle filing, scanning and document organisation.

• Assist with departmental reporting and operational tracking.

• Perform other administrative and coordination duties as assigned by supervisors or Management.

Requirements

• Minimum GCE ‘O’ Level, Diploma or equivalent qualification.

• 1–3 years of relevant administrative or operations coordination experience.