2683 - Admin Coordinator - 5 days / Woodlands

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 25,000 - 31,000; Full time

Benefits offered by this job

AWS

Variable Bonus

Job summary

The Supreme HR Advisory Pte. Ltd.

is seeking an Administrative/Operations Coordinator to manage sales and operational orders, data entry and document preparation in a fast-paced environment in Singapore. You will support scheduling of measurements, deliveries, installation and service works, coordinating vehicles, drivers and resources, and liaising with departments to ensure timely execution and accuracy of invoicing for subcontractors.

Qualifications

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• 1-3 years of relevant administrative or operations coordination experience.

Responsibilities

• Process sales and operational orders, including data entry, record updates and document preparation. Maintain accurate administrative records and ensure operational information is updated promptly.
• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines. Coordinate the daily deployment of vehicles, drivers and operational resources. Assist with route planning and scheduling to improve operational efficiency. Liaise with relevant departments to ensure smooth daily operations.
• Prepare operational documents, costing details and supporting records for internal processing. Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment. Verify subcontractor invoices and supporting documents for accuracy. Ensure proper filing and handover of documents for invoicing and record-keeping.
• Handle filing, scanning and document organisation. Assist with departmental reporting and operational tracking. Perform other administrative and coordination duties as assigned by supervisors or Management.

Skills

Data entry

Scheduling

Records management

Education

GCE O Level/Diploma

Job description

WhatsApp: [phone] (Kyler) Email: [e-mail] Working Days: Monday to Friday Working Hours: 7:30am - 5:15pm Salary: $2,200 - $2,800 + AWS + Variable Bonus Working Location: Woodlands Industrial Park

Job Responsibilities

• Process sales and operational orders, including data entry, record updates and document preparation. Maintain accurate administrative records and ensure operational information is updated promptly. Prepare order documentation and support internal workflow processes.
• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines. Coordinate the daily deployment of vehicles, drivers and operational resources. Assist with route planning and scheduling to improve operational efficiency. Liaise with relevant departments to ensure smooth daily operations.
• Prepare operational documents, costing details and supporting records for internal processing. Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment. Verify subcontractor invoices and supporting documents for accuracy. Ensure proper filing and handover of documents for invoicing and record-keeping.
• Handle filing, scanning and document organisation. Assist with departmental reporting and operational tracking. Perform other administrative and coordination duties as assigned by supervisors or Management.

Requirements

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• 1-3 years of relevant administrative or operations coordination experience.

The Supreme HR Advisory Pte. Ltd | 14C7279 Gan Kai Le | R23112683