Operations Admin Coordinator [5 DAYS / WOODLANDS] (KCKC)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 25,000 - 31,000; Full time

Benefits offered by this job

AWS

Variable Bonus

Job summary

The Supreme HR Advisory Pte. Ltd. is hiring an Administrative/Operations Coordinator to support order processing, scheduling and documentation at Woodlands Industrial Park, Singapore.

The role requires 1–3 years of relevant administrative or operations experience and a diploma or GCE O-Level. You will handle data entry, invoicing prep and cross‑department coordination to ensure smooth operations.

Qualifications

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• 1–3 years of administrative or operations coordination experience.
• Proactive and detail-oriented with strong organizational abilities.

Responsibilities

• Process sales and operational orders, including data entry and record updates.
• Coordinate scheduling of measurements, delivery, installation and service works.
• Prepare operational documents, costing details and supporting records for invoicing.
• Provide general administrative support and assist with departmental reporting.

Skills

Organizational skills

Attention to detail

Communication skills

Education

GCE O-Level / Diploma

Job description

Working Days: Monday to Friday Working Hours: 7:30am - 5:15pm Salary: $2,200 - $2,800 + AWS + Variable Bonus Working Location: Woodlands Industrial Park

Job Responsibilities

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  1. Order Processing & System Administration

  
  

  Process sales and operational orders, including data entry, record updates and document preparation.

  
  

  Maintain accurate administrative records and ensure operational information is updated promptly.

  
  

  Prepare order documentation and support internal workflow processes.

  
  


• 
  

  2. Scheduling & Deployment Coordination

  
  

  Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.

  
  

  Coordinate the daily deployment of vehicles, drivers and operational resources.

  
  

  Assist with route planning and scheduling to improve operational efficiency.

  
  

  Liaise with relevant departments to ensure smooth daily operations.

  
  


• 
  

  3. Documentation, Billing & Coordination

  
  

  Prepare operational documents, costing details and supporting records for internal processing.

  
  

  Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.

  
  

  Verify subcontractor invoices and supporting documents for accuracy.

  
  

  Ensure proper filing and handover of documents for invoicing and record-keeping.

  
  


• 
  

  4. General Administrative Support

  
  

  Handle filing, scanning and document organisation.

  
  

  Assist with departmental reporting and operational tracking.

  
  

  Perform other administrative and coordination duties as assigned by supervisors or Management.

  
  

Requirements

• Minimum GCE 'O' Level, Diploma or equivalent qualification.


• 1-3 years of relevant administrative or operations coordination experience.

Kelly Chong Reg No:R26161160 The Supreme HR Advisory Pte Ltd EA No: 14C7279