Admin Coordinator (Building Materials Industry)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore invites applications for an Administrative Coordinator to handle order processing, scheduling, and documentation, ensuring smooth daily operations at Woodlands Industrial Park.

You will enter data, prepare documents, coordinate vehicle deployments, liaise with subcontractors, verify invoices and assist with routine reporting. A minimum GCE O‑Level or Diploma with 1–3 years of relevant experience is required.

Qualifications

• Minimum GCE ‘O’ Level, Diploma or equivalent qualification.
• 1–3 years of relevant administrative or operations coordination experience.

Responsibilities

• Process sales and operational orders, including data entry, record updates and document preparation.
• Maintain accurate administrative records and ensure operational information is updated promptly.
• Prepare order documentation and support internal workflow processes.
• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.
• Coordinate the daily deployment of vehicles, drivers and operational resources.
• Assist with route planning and scheduling to improve operational efficiency.
• Liaise with relevant departments to ensure smooth daily operations.
• Prepare operational documents, costing details and supporting records for internal processing.
• Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.
• Verify subcontractor invoices and supporting documents for accuracy.
• Ensure proper filing and handover of documents for invoicing and record-keeping.
• Handle filing, scanning and document organisation.
• Assist with departmental reporting and operational tracking.
• Perform other administrative and coordination duties as assigned by supervisors or Management.

Skills

Administrative coordination

Data entry

Education

Diploma or equivalent

GCE O-Level

Job description

• Working Days: Monday to Friday

• Working Hours: 7:30am – 5:15pm

• Working Location:Woodlands Industrial Park

Job Responsibilities

1. Order Processing & System Administration

• Process sales and operational orders, including data entry, record updates and document preparation.

• Maintain accurate administrative records and ensure operational information is updated promptly.

• Prepare order documentation and support internal workflow processes.

2. Scheduling & Deployment Coordination

• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.

• Coordinate the daily deployment of vehicles, drivers and operational resources.

• Assist with route planning and scheduling to improve operational efficiency.

• Liaise with relevant departments to ensure smooth daily operations.

3. Documentation, Billing & Coordination

• Prepare operational documents, costing details and supporting records for internal processing.

• Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.

• Verify subcontractor invoices and supporting documents for accuracy.

• Ensure proper filing and handover of documents for invoicing and record-keeping.

4. General Administrative Support

• Handle filing, scanning and document organisation.

• Assist with departmental reporting and operational tracking.

• Perform other administrative and coordination duties as assigned by supervisors or Management.

Requirements

• Minimum GCE ‘O’ Level, Diploma or equivalent qualification.

• 1–3 years of relevant administrative or operations coordination experience.

CHONG JUN HUI Reg No: R26162366

The Supreme HR Advisory Pte LtdEANo:14C7279