Operations & Admin Assistant

EAM ENGINEERING PTE. LTD.; Singapore; Presencial; SGD 30.000 - 42.000; Jornada completa

Descripción de la vacante

EAM Engineering Pte Ltd in Singapore is seeking an Operations & Admin Assistant to support daily admin and maintenance operations. You will handle quotations, PO records, material ordering, service reports and invoicing, ensuring accurate documentation and timely follow-up.

You will assist with attendance records, payroll calculations and general HR admin, provide day-to-day support to the Admin Manager, coordinate with technicians and suppliers, and help cover OSS duties as needed.

Formación

• Minimum 1 year of relevant administrative experience.
• Experience in construction, engineering or facilities maintenance would be an advantage.
• Proficient in Microsoft Office, especially Excel; comfortable using email and WhatsApp.
• Good written and spoken English.

Responsabilidades

• Operations & Administration
• Prepare quotations and follow up on client approvals.
• Maintain purchase order (PO) records and update relevant trackers.
• Assist with material ordering and supplier coordination.
• Prepare and organize service reports, invoices and supporting documents.
• Assist with employee attendance records, payroll calculations and general HR administration.
• Provide day-to-day administrative support to the Admin Manager.
• Maintenance Coordination (As Required)
• Provide occasional support to our maintenance helpdesk (OSS).
• Attend to calls, WhatsApp messages and emails when covering OSS duties.
• Coordinate with technicians and store personnel on maintenance requests and work arrangements.
• Follow up on outstanding cases and update maintenance trackers.

Conocimientos

English proficiency

Organized

Independent worker

Willing to learn

Herramientas

Microsoft Excel

Descripción del empleo

EAM Engineering Pte Ltd is an established engineering and facilities maintenance company providing electrical, plumbing, building repair and maintenance services across Singapore.

We are looking for a responsible and organized Operations & Admin Assistant to join our growing team and support our daily administrative and maintenance operations.

Key Responsibilities

• Operations & Administration
• Prepare quotations and follow up on client approvals.
• Maintain purchase order (PO) records and update relevant trackers.
• Assist with material ordering and supplier coordination.
• Prepare and organize service reports, invoices and supporting documents.
• Assist with employee attendance records, payroll calculations and general HR administration.
• Provide day-to-day administrative support to the Admin Manager.
• Maintenance Coordination (As Required)
• Provide occasional support to our maintenance helpdesk (OSS).
• Attend to calls, WhatsApp messages and emails when covering OSS duties.
• Coordinate with technicians and store personnel on maintenance requests and work arrangements.
• Follow up on outstanding cases and update maintenance trackers.

Job Requirements

• Minimum 1 year of relevant administrative experience preferred.
• Experience in construction, engineering or facilities maintenance would be an advantage.
• Basic knowledge of quotations, purchase orders or accounts administration is preferred.
• Proficient in Microsoft Office, especially Excel, and comfortable using email and WhatsApp.
• Good written and spoken English.
• Organized, responsible and able to work independently.
• Willing to learn and support different administrative functions when required.