admin executive

INSPIRED HOMES PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Inspired Homes Pte Ltd is seeking an Admin Executive (Construction) to support daily office operations and active construction projects. The role focuses on meticulous documentation, coordination across internal departments, suppliers and subcontractors, and ensuring records are complete and up to date.

The successful candidate will be highly organized, proactive, and able to manage multiple tasks in a fast-paced environment, with Mandarin communication preferred to coordinate with

Qualifications

• Minimum Diploma or equivalent qualification.
• Experience in administration, preferably in construction/engineering.
• Proficient in Microsoft Excel, Word and general office apps.
• Highly meticulous and detail-oriented with paperwork/records.
• Proactive, responsible and resourceful with good problem-solving.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Able to work independently with minimal reminders.
• Positive attitude with good communication and interpersonal skills.
• Comfortable in a fast-paced environment.
• Mandarin communication is preferred for coordination with Mandarin-speaking workers and suppliers.

Responsibilities

• Provide daily administrative support to management, project teams and site personnel.
• Prepare, update and maintain project documents, quotations, purchase orders, invoices, and reports.
• Assist in tracking project progress claims, billings and supporting documents.
• Maintain accurate data entry and update project and admin records.
• Organize digital and physical filing for contracts, drawings and correspondence.
• Coordinate work between departments, project teams, suppliers and subcontractors.
• Track outstanding documents, approvals, submissions, orders and deadlines.
• Prepare routine project status updates and meeting minutes.

Skills

Meticulous attention to detail

Organized

Proactive

Communication

Independent worker

Multitasking

Education

Diploma or equivalent qualification

Tools

Microsoft Excel

Microsoft Word

General office applications

Job description

Admin Executive (Construction)

Company: Inspired Homes Pte Ltd
Industry: Construction / Landed Residential Design & Build
Job Type: Full-Time
Working Days: 5.5 Days per Week

Job Overview

We are looking for a meticulous, organised and proactive Admin Executive to support our daily office operations and construction projects.

The successful candidate will be responsible for project documentation, administrative coordination, record-keeping and follow-ups with internal departments, suppliers and subcontractors.

We are looking for someone who is responsible, attentive to details and able to ensure that assigned matters are properly followed through to completion.

Key Responsibilities

• Provide daily administrative support to management, project teams and site personnel.

• Prepare, update and maintain project documents, quotations, purchase orders, delivery orders, invoices, claims and reports.

• Assist in preparing and tracking project progress claims, billings and supporting documentation.

• Perform accurate data entry and ensure all project and administrative records are regularly updated.

• Organise and maintain proper digital and physical filing systems, including contracts, drawings and project correspondence.

• Respond promptly to phone calls, emails, WhatsApp messages and general enquiries.

• Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.

• Track outstanding documents, approvals, submissions, orders and deadlines, ensuring timely follow-up.

• Coordinate material orders, deliveries, appointments and other project-related arrangements.

• Assist with staff and worker administrative records, attendance and MOM-related documentation.

• Prepare routine project status updates, administrative reports and meeting minutes.

• Handle general office administration and other assigned duties.

Job Requirements

• Minimum Diploma or equivalent qualification.

• Previous experience in administration, preferably in the construction or engineering industry.

• Proficient in Microsoft Excel, Word and general office applications.

• Highly meticulous, accurate and detail-oriented, particularly in paperwork and record-keeping.

• Proactive, responsible and resourceful with good problem-solving skills.

• Strong organisational skills and ability to manage multiple tasks and deadlines.

• Able to work independently and follow through on outstanding matters without constant reminders.

• Positive working attitude with good communication and interpersonal skills.

• Comfortable working in a fast-paced environment.

• Ability to communicate in Mandarin is preferred for coordination with Mandarin-speaking workers and suppliers.