Admin cum Accounts Assistant (Construction)

UNITED WORKS PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

UNITED WORKS PTE. LTD.

in Singapore is seeking an organized Administrative Assistant to support daily office operations and construction-related tasks, coordinate vehicle and machinery documentation, process orders, and assist management and operations teams to ensure smooth business operations. You will handle phone inquiries, manage office supplies, prepare quotations, purchase orders, invoices, and maintain accurate records to support billing.

Qualifications

• Proficient in MS Office (Word, Excel, PowerPoint) and ERP systems.
• Experience in construction industry is preferred.
• Ability to communicate effectively in English and Chinese.

Responsibilities

• Answer phone calls and greet visitors to maintain professional office interactions.
• Coordinate and administer company vehicles and machinery documentation.
• Receive and process high-volume orders for construction materials via phone, email, or portal.
• Prepare quotations, purchase orders, delivery orders, and invoices.
• Create PowerPoint presentations to support communication and reporting needs.
• Perform administrative and basic accounting duties to support operations.

Skills

MS Office

ERP systems

Bilingual English/Chinese

Education

Diploma or equivalent

Tools

ERP systems

Job description

Job Summary

You will support daily office and construction-related administrative tasks, coordinate vehicle and machinery documentation, process orders, manage supplier communications, and assist management and operations teams to ensure smooth business operations.

Responsibilities

• Answer phone calls and greet visitors to maintain professional office interactions
• Manage office supplies to ensure availability and organization for uninterrupted operations
• Coordinate and administer company vehicles and machinery documentation, including road tax, insurance, servicing, and parking matters with relevant authorities (LTA, One Motoring, URA, HDB)
• Receive and process high-volume incoming orders for ready-mix concrete, premix, mortar, diesel, and related construction materials via phone, email, or digital portal
• Maintain accurate records and documentation for vehicle and machinery supply to internal and external parties to support finance billing
• Invite quotations, negotiate prices, and coordinate with suppliers and cross-functional teams to secure cost-effective purchases
• Prepare quotations, purchase orders, delivery orders, and invoices to support procurement and billing processes
• Create presentation slides using PowerPoint to support communication and reporting needs
• Perform administrative and basic accounting duties to support company operations
• Carry out other ad-hoc duties as required by the company

Preferred competencies and qualifications

• Experience in the construction industry
• Proficiency in MS Office Applications (Word, Excel, PowerPoint) and ERP systems
• Ability to communicate effectively in English and Chinese to assist customers and handle enquiries
• Minimum N / O Level / ITE / Diploma with 1 to 2 years of administrative experience
• Good communication and interpersonal skills to collaborate with team members and stakeholders
• Positive attitude and willingness to learn new tasks and processes
• Ability to start on short notice

Other Information

• Job Types: Full Time, Permanent
• Only for SG / SPR
• Working location: 33 Ubi Avenue 3
• Working days: 5 days per week, 9am – 6pm