Admin Executive

UMAAS ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

UMAAS ENGINEERING & CONSTRUCTION PTE. LTD. seeks an Administrative Assistant to support daily office operations and electrical engineering project activities in Singapore.

The role involves handling office administration, documentation, and coordination with clients, suppliers, and project supervisors. Responsibilities include preparing quotations and invoices, payroll assistance, Work Permit coordination, MOM documentation, and scheduling.

Qualifications

• Experience in administrative support or office coordination is preferred.
• Strong organisational and time-management abilities.
• Good written and verbal communication in English.

Responsibilities

• Handle daily office administration and documentation.
• Prepare quotations, invoices, purchase orders and delivery orders.
• Maintain employee attendance, timesheets and overtime records.
• Assist with payroll preparation, CPF submissions and employee records.
• Coordinate workers' Work Permit applications, renewals and cancellations.
• Assist with MOM-related documentation, worker accommodation and training arrangements.
• Communicate with clients, suppliers and project supervisors.
• Follow up on outstanding payments and maintain proper filing records.
• Support project documentation, manpower deployment and scheduling.
• Perform other administrative duties assigned by management.

Skills

Organisational skills

Attention to detail

Communication skills

Tools

MS Office Suite

Job description

ob Description

We are looking for a responsible, well-organised and detail-oriented Administrative Assistant to support our daily office operations and electrical engineering project activities.

Job Responsibilities

• Handle daily office administration and documentation.
• Prepare quotations, invoices, purchase orders and delivery orders.
• Maintain employee attendance, timesheets and overtime records.
• Assist with payroll preparation, CPF submissions and employee records.
• Coordinate workers' Work Permit applications, renewals and cancellations.
• Assist with MOM-related documentation, worker accommodation and training arrangements.
• Communicate with clients, suppliers and project supervisors.
• Follow up on outstanding payments and maintain proper filing records.
• Support project documentation, manpower deployment and scheduling.
• Perform other administrative duties assigned by management.