Operational Specialist

Ruijie Networks; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Ruijie Networks in Singapore seeks a versatile HR/Administration/Finance professional to handle onboarding/offboarding, organize trainings and company events, and assist with work visa applications. You will manage daily office administration, document filing, vendor relations, and assist with budgeting, accounting tasks, and financial statements, ensuring compliance with local laws.

The role requires at least a bachelor's degree and 3 years of relevant experience, strong communication, and

Qualifications

• Bachelor's degree or above; majors in HR, Administration, Accounting, Finance or related fields preferred.

Responsibilities

• Handle employee onboarding and offboarding procedures.
• Support employee training, corporate culture development, and organization of team activities.
• Assist with local work visa applications and related formalities.
• Manage daily office administration, including document filing, meeting scheduling, office supplies procurement and vendor management.
• Assist in organizing company events, supporting business receptions and government liaison.
• Maintain compliance and validity of company licenses, contracts and documents.
• Strengthen employee relations and promote corporate core values.
• Assist with daily accounting, expense reimbursement, invoice verification and financial document filing.
• Support preparation and review of monthly, quarterly and annual financial statements.
• Follow up on budget implementation and cost control; participate in annual audit and tax declaration.
• Cooperate with local finance teams and external auditors to ensure compliant operations.

Skills

Communication skills

Coordination skills

Education

Bachelor's degree or above

Tools

MS Office

ERP/financial management systems

Job description

• Handle employee onboarding and offboarding procedures.
• Support employee training, corporate culture development, and organization of team activities.
• Assist with local work visa applications and related formalities.

2. Administration (50%)

• Manage daily office administration, including document filing, meeting scheduling, office supplies procurement and vendor management.
• Assist in organizing company events, supporting business receptions and government liaison.
• Maintain compliance and validity of company licenses, contracts and documents.
• Strengthen employee relations and promote corporate core values.

3. Finance (10%)

• Assist with daily accounting, expense reimbursement, invoice verification and financial document filing.
• Support preparation and review of monthly, quarterly and annual financial statements.
• Follow up on budget implementation and cost control; participate in annual audit and tax declaration.
• Cooperate with local finance teams and external auditors to ensure compliant operations.

Job Requirements

• Bachelor's degree or above; majors in Human Resource Management, Administration, Accounting, Finance or related fields are preferred.
• Minimum 3 years of relevant working experience in HR, administration or finance; experience in multinational or local enterprises is a plus.
• Familiar with relevant laws, regulations and practical procedures for HR, administration and finance.
• Strong communication and coordination skills, responsible and able to manage multiple tasks efficiently.
• Proficient in MS Office; experience with ERP or financial management systems is preferred.
• Excellent team player with strong communication skills.