Operation Support Executive_Logistic

Best Logistics Technology (Singapore) Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Best Logistics Technology (Singapore) Pte Ltd is a Singapore-based logistics technology company seeking a Logistics Administrative Assistant to support daily operations across finance, documentation, and shipment coordination. You will liaise with Chinese-speaking stakeholders, prepare shipping documents, track shipments, and ensure compliance, accuracy, and timely billing.

The role requires 1–2 years in logistics, a diploma, and proficiency in MS Office.

Qualifications

• Diploma in Supply Chain Management or related field
• 1–2 years of logistics or administrative experience
• Proficient in MS Office applications
• Must be able to communicate in Chinese (read/write) with stakeholders

Responsibilities

• Collaborate with internal departments, freight forwarders, and agents to ensure timely and compliant delivery of goods.
• Communicate daily with Chinese-speaking sender/consignee, freight forwarders, and agents to arrange and confirm shipping schedules, docs, and delivery timelines.
• Work with agents to obtain import permits and ensure all required documents are in place.
• Prepare and verify shipping docs including invoices, packing lists, commercial invoices, and bills of lading.
• Track shipments and follow up to resolve delays and issues.
• Liaise with fleet and warehouse teams to ensure smooth logistics operations.
• Maintain accurate records of shipments, costs and docs for audits and reporting.
• Handle billing tasks including collecting payment and monthly statements.

Skills

Chinese language

Teamwork

Communication

MS Office

Education

Diploma in Supply Chain Management

Tools

MS Office

Job description

Key Responsibilities:

• Collaborate closely with internal departments, freight forwarders, agents, and other stakeholders to ensure timely, and compliant delivery of goods.

• Communicate daily with Chinese speaking sender/consignee, freight forwarders, and agents to arrange and confirm shipping schedules, documentation, and delivery timelines.

• Work with agent to obtain the necessary import permits and ensure all required documents are in place.

• Prepare and verify all shipping documentation, including invoices, packing lists, commercial invoices, and bills of lading.

• Track and follow up on shipments to ensure timely delivery and manage any issues or delays proactively.

• Liaise with internal teams such as fleet team, and warehouse to ensure smooth logistics operations.

• Maintain accurate records of shipments, costs, and documentation for audit and reporting purposes.

• Performing duties such as collecting payment, monthly billing, and paymentfollow-up.

• Manage daily tasks and any ad-hoc matters assigned by superior.
  

Requirements

• Minimum diploma in Supply Chain Management or relevant fields;

• 1–2 years of experience in logistics or administrative roles;

• Able to work 5.5days. Will be flexible arrangement after probation;

• Have a good sense of service and teamwork, strong ability to withstand pressure;

• Able to speak, read and write in Chinese is a MUST to liaise with Chinese stakeholders;

• Proficient in MS office application is also a MUST;

• Able to start work on short notice will be an advantage.