Operation Admin Assistant

SPEDCO KALTIM PTE LTD; Singapore; On-site; SGD 24,000 - 30,000; Full time

Benefits offered by this job

Lunch provided

Medical

AL 14 days

Free Parking

Company transport pickup from Jurong E

13th month salary

Job summary

SPEDCO KALTIM PTE LTD in Singapore seeks an Operations Admin Assistant to support daily logistics administration and operations, ensuring accurate documentation and coordinating with drivers, warehouse staff, customers, and vendors to maintain timely service.

No experience is required—training is provided. The role requires MS Office proficiency, strong organizational and communication skills, and the ability to work independently or as part of a team in a fast-paced environment.

Qualifications

• Minimum GCE "O" Level or equivalent qualification.
• No experience required – training provided.
• Knowledge in MS Office.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Able to work independently as well as in a team.
• Detail-oriented with good problem-solving abilities.
• Ability to work in a fast-paced environment and manage multiple tasks.

Responsibilities

• Provide administrative support to the Operations team.
• Prepare, update, and maintain logistics documentation, including delivery orders, invoices, shipping documents, and inventory records.
• Coordinate with drivers, warehouse staff, customers, and transport vendors to ensure smooth daily operations.
• Monitor shipment schedules and update delivery status in the system.
• Enter and maintain accurate operational data and records.
• Handle customer inquiries regarding deliveries and shipment status.
• Ensure all documents are properly filed and comply with company procedures.
• Assist with any other operational or administrative tasks assigned by management.
• Any other ad-hoc administrative tasks assigned.

Skills

Organizational skills

Time management

Communication

Independent work

Attention to detail

Problem solving

Team collaboration

Education

GCE O-Level or equivalent

Tools

MS Office

Job description

Job Summary

We are looking for a detail-oriented and organized Operations Admin Assistant to support the daily administrative and operational activities of our logistics team. The successful candidate will ensure accurate documentation, coordinate with internal departments and external partners, and help maintain efficient workflow to support timely delivery of logistics services.

Key Responsibilities

• Provide administrative support to the Operations team.
• Prepare, update, and maintain logistics documentation, including delivery orders, invoices, shipping documents, and inventory records.
• Coordinate with drivers, warehouse staff, customers, and transport vendors to ensure smooth daily operations.
• Monitor shipment schedules and update delivery status in the system.
• Enter and maintain accurate operational data and records.
• Handle customer inquiries regarding deliveries and shipment status.
• Ensure all documents are properly filed and comply with company procedures.
• Assist with any other operational or administrative tasks assigned by management.
• Any other ad-hoc administrative tasks assigned.

Requirements

• Minimum GCE \"O\" Level or equivalent qualification.
• No experience required – training provided
• Knowledge in MS Office
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Able to work independently as well as in a team.
• Detail-oriented with good problem-solving abilities.
• Ability to work in a fast-paced environment and manage multiple tasks.

Preferred Skills

• Knowledge of logistics, warehousing, or transportation operations.
• Basic understanding of inventory control and shipment documentation.
• Good numerical and data entry accuracy.
• Customer service mindset with a proactive attitude.

Additional Information

• Working Location:Tuas South
• Working Hours:5 Days Work, 9:00am - 5:30pm
• 13th month salary
• Lunch provided
• Medical
• AL 14 days.
• Free Parking
• Company transport pickup form Jurong East MRT