Admin (Warehouse / Logistics)

LOADED SERVICES PTE LTD; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

LOADED SERVICES PTE LTD in Singapore is seeking an Admin (Warehouse / Logistics) to support daily administrative and documentation tasks, ensuring smooth warehouse and logistics operations. You will handle data entry, processing DOs and invoices, coordinate with drivers and warehouse staff, and assist in billing and reporting.

The role requires good communication and the ability to multitask in a fast-paced environment. Working location Alps Ave.

Qualifications

• Basic knowledge of logistics/warehouse operations.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good communication and coordination skills.
• Able to multitask and work in a fast-paced environment.

Responsibilities

• Documentation & Data Entry: Prepare and process documents such as Delivery Orders (DO), invoices, permits, and job sheets.
• Data entry into systems (WMS / Excel / internal systems).
• Maintain filing for all operational documents (softcopy & hardcopy).
• Coordination & Communication: Liaise with customers, drivers, warehouse team, and operations staff.
• Schedule deliveries, collections, and warehouse activities; follow up on job status.
• Operational Support: Assist in job creation, job closing, and system updates; support import/export documentation flow.
• Billing & Reporting: Assist in preparing billing, quotations, and invoices; track job completion; prepare simple reports.
• Issue Handling: Handle basic customer inquiries; track missing documents, delays or discrepancies; support in resolving issues.
• General Administrative Duties: Maintain office supplies; assist HR/Admin tasks; ad-hoc duties.

Skills

Logistics knowledge

Communication

Multitasking

Fast-paced environment

Tools

Microsoft Office

Job description

Job Title: Admin (Warehouse / Logistics)

Job Summary:
The Admin supports daily administrative and documentation functions to ensure smooth warehouse and logistics operations, including coordination, data entry, and communication with internal and external parties.

Key Responsibilities:

1. Documentation & Data Entry

• Prepare and process documents such as Delivery Orders (DO), invoices, permits, and job sheets
• Perform accurate data entry into systems (WMS / Excel / internal systems)
• Maintain proper filing (softcopy & hardcopy) for all operational documents

2. Coordination & Communication

• Liaise with customers, drivers, warehouse team, and operations staff
• Assist in scheduling deliveries, collections, and warehouse activities
• Follow up on job status and update relevant parties

3. Operational Support

• Assist in job creation, job closing, and system updates
• Support import/export documentation flow
• Coordinate document handover between Customer Service (CS) and Operations

4. Billing & Reporting

• Assist in preparing billing, quotations, and invoices
• Track job completion and ensure all required documents are submitted
• Prepare simple reports (daily jobs, delivery status, discrepancies)

5. Issue Handling

• Handle basic customer inquiries and escalating when necessary
• Track missing documents, delays, or discrepancies
• Support in resolving operational issues

6. General Administrative Duties

• Maintain office supplies and administrative records
• Support HR/Admin tasks when required (attendance, simple coordination)
• Perform ad-hoc duties assigned by management

Requirements:

• Basic knowledge of logistics/warehouse operations preferred
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good communication and coordination skills
• Able to multitask and work in a fast-paced environment

Additional Information

• Working Location: Alps Ave.
• Working Hours: 5.5 working days,
• Company Transport: Pick-up points - Bedok, Pasir Ris, Tampines, Sengkang.