Operation Admin

Carnival Empire Pte Ltd; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

Carnival Empire Pte Ltd is seeking an organized administrative assistant in Singapore to support quotations, DOs, and invoicing. The role involves handling permits and coordinating part-time staff to meet manpower needs, plus managing attendance and timesheets for temporary workers.

The position requires attention to detail, strong documentation skills, and the ability to liaise with customers on various administrative matters. It offers a vital support function within our operations.

Qualifications

• Basic Microsoft Excel skills.
• Strong problem-solving ability.

Responsibilities

• Prepare and issue quotations.
• Prepare and issue delivery orders (DO).
• Prepare and issue invoices.
• Apply for work permits, site passes, and clearances.
• Source and coordinate part-time workers based on manpower requirements.
• Maintain records of part-timer attendance and work schedules.
• Consolidate part-timer and outsourced manpower timesheets.
• Prepare payroll/payment summary for part-timers and outsourced manpower.
• Maintain filing and documentation of operational records.
• Liaise with customers on documentation and administrative matters.

Skills

Microsoft Excel

Problem solving

Job description

Qualifications & experience

• basic microsoftexcel

• problem solving skill

Tasks & responsibilities

• Prepare and issue quotations.

• Prepare and issue delivery orders (DO).

• Prepare and issue invoices.

• Apply for work permits, site passes, and clearances.

• Source and coordinate part-time workers based on manpower requirements.

• Maintain records of part-timer attendance and work schedules.

• Consolidate part-timer and outsourced manpower timesheets.

• Prepare payroll/payment summary for part-timers and outsourced manpower.

• Maintain filing and documentation of operational records.

• Liaise with customers on documentation and administrative matters.