Site admin

JEL Maintenance Pte Ltd; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

JEL Maintenance Pte Ltd in Singapore is seeking an experienced Administrative Officer to support maintenance site operations. You will handle documentation, data updates, and coordination with multiple departments.

This role requires a diploma, 5 years of workplace management experience, strong communication, and proficiency in Windows and MS Office. Join a hands-on team and ensure smooth site administration and timely invoicing.

Qualifications

• Diploma in any discipline is required.
• Minimum 5 years of experience in workplace management.
• Pro-active and good working attitude.
• Effective team player with good communication.
• Proficient in Windows, Word, PowerPoint & Excel.

Responsibilities

• Administrative support to maintenance site related operation.
• General administrative duties including documentation, filing, updating data, security pass making and visitor forms.
• Coordination with HR Dept, Finance Dept and other related Dept.
• Coordination of Workers; dormitory, driver, transport movement and late work food arrangement.
• Arrange SOC / Training course for staffs and workers, maintaining a records of the expired date for each workers and keep track.
• Look for quotation from supplier and raise material request for purchasing of materials for site usage.
• Maintaining invoices submission records and follow up for payment.
• Prepare supporting documents for completed job and get sign by client and send for invoicing.
• Any other related duties as and when assigned by Site Manager.

Skills

Proactive attitude

Team player

Good communication

Attention to detail

Education

Diploma (any discipline)

Tools

Windows

Microsoft Word

PowerPoint

Excel

Job description

Job Description

• Administrative support to maintenance site related operation
• General administrative duties including documentation, filing, updating data, security pass making and visitor forms
• Coordination with other function – HR Dept, Finance Dept and other related Dept.
• Coordination of Workers; dormitory, driver, transport movement and late work food arrangement
• Arrange SOC / Training course for staffs and workers, maintaining a records of the expired date for each workers and keep track
• Look for quotation from supplier and raise material request for purchasing of materials for site usage
• Maintaining invoices submission records and follow up for payment
• Prepare supporting documents for completed job and get sign by client and send for invoicing
• Any other related duties as and when assigned by Site Manager.

Requirements

• Educational Qualification- Min Diploma in any discipline.
• Minimum 5 years of Experience in Work place management.
• Pro-active and good working attitude.
• Effective Team player & Good communication skill
• Proficient in Windows, Word, PowerPoint & Excel.