Administrative Executive

EAGLEEYES MANAGEMENT CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

EAGLEEYES MANAGEMENT CONSULTANCY PTE. LTD. is seeking an organized administrative professional to manage scheduling letters, quotations and invoices while coordinating with project and sales teams in Singapore.

You will monitor progress, maintain records, and liaise with internal and external stakeholders to ensure smooth workflows. Responsibilities include data entry, document requests, and preparation of financial documentation to support office operations.

Qualifications

• Proven ability to manage multiple admin tasks with accuracy.
• Strong data entry and record-keeping skills.
• Familiarity with invoicing, schedule letters and tax documents is a plus.

Responsibilities

• Prepare schedule letters, quotations, invoices and in-house documents accurately to support project and sales activities.
• Monitor and track project and sales status to ensure timely progress and updates.
• Perform data entry, update records, and follow up on outstanding tasks to maintain information flow.
• Support supervisors with daily operational administrative tasks to enhance team efficiency.
• Liaise with internal departments and external stakeholders to facilitate smooth workflow and communication.
• Prepare and monitor progress claims and tax invoice submissions to ensure accurate financial documentation.
• Perform administrative duties including receipts, payment memos and purchase requests to support office operations.

Skills

Administrative support

Data entry

Document handling

Tools

MS Office

Google Docs

Job description

Job Summary

You will manage administrative and operational tasks including preparing schedule letters, quotations, invoices, monitoring project and sales progress, maintaining inventory, and coordinating with internal and external teams to ensure smooth workflows.

Responsibilities

• Prepare schedule letters, quotations, invoices, and in-house document requests accurately to support project and sales activities
• Monitor and track project and sales status to ensure timely progress and updates
• Perform data entry, update records, and follow up on outstanding tasks to maintain accurate information flow
• Support supervisors with daily operational administrative tasks to enhance team efficiency
• Liaise with internal departments and external stakeholders to facilitate smooth workflow and communication
• Prepare and monitor progress claims and tax invoice submissions to ensure accurate financial documentation
• Perform administrative duties including issuing receipts, payment memos, and purchase requests to support office operations