Admin cum Purchaser

YOUNG (YANG) TCMWELLNESS PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

YOUNG (YANG) TCMWELLNESS PTE. LTD. in Singapore seeks an Admin cum Purchaser to manage daily office operations and independently oversee procurement, invoicing, and financial reconciliation.

You will generate procurement reports, perform 3-way invoice matching, maintain vendor contracts and price archives, and assist with stock counts. Candidates should have 1–2 years in admin or purchasing roles, strong numerical skills, and proficiency with Microsoft Office.

Qualifications

• 1-2 years in administrative or purchasing roles; experience with purchase reports, invoice verification & reconciliation preferred
• Detail-oriented with strong numerical and spreadsheet skills
• Ability to liaise with multiple departments and suppliers
• Proficiency in Microsoft Office and basic accounting/ERP exposure recommended

Responsibilities

• Manage daily administrative and office operations to ensure smooth workflows
• Independently oversee procurement processes, purchase reports, invoice verification, and financial reconciliation
• Prepare procurement reports and maintain vendor databases and price archives
• Process daily purchase requisitions (PR) and issue purchase orders (PO) based on department needs
• Handle front desk tasks, mail/courier management, and general office administration

Skills

Procurement reports

Invoice verification

Reconciliation

Vendor management

Stock monitoring

Office administration

Microsoft Office

Communication

Education

Business Administration / Supply Chain / Accounting or related

Tools

Microsoft Office

Job description

Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

• Annual Leave: 12 days onwards

Job Summary

• Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
• Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.

Key Responsibilities

1. Purchase Reports & Invoicing
   • Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
   • Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
   • Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
   • Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.
2. Purchasing Operations
   • Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
   • Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
   • Track order delivery dates, monitor inventory levels, and assist with regular stock counts.
3. General Administration
   • Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
   • Manage office supplies and pantry inventory, including stock checks and restocking.
   • Handle classification, archiving, and data entry for administrative documents, contracts, and files.
   • Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

• Business Administration, Supply Chain, Accounting, or a related field.
• 1-2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
• Proficient in Microsoft Office
• Good communication and coordination skills to effectively liaise with various departments and suppliers.