Production Admin Assistant

TEX-STAR ENGINEERING SINGAPORE PTE LTD; Singapore; On-site; SGD 33,480 - 55,800; Full time

Job summary

A leading engineering firm in Singapore is looking for an administrative support professional to assist in the production/processing department. Responsibilities include handling inquiries, managing records, and supporting various administrative functions. The right candidate will be meticulous, organized, and proficient in MS Office, with strong communication skills and the ability to manage multiple tasks efficiently.

Qualifications

• Good time management skills required.
• Must be organized and meticulous in handling tasks.
• Proficiency in MS Office is essential.

Responsibilities

• Assist in day-to-day production administrative works.
• Support production operations with expert administrative support.
• Attend to production inquiries via calls and emails.
• Maintain production records and filing documents.
• Prepare purchase orders and obtain supplier recommendations.
• Manage customer quotation inquiries.
• Coordinate production schedules.

Skills

Meticulous and organized

Proficient in MS Office

Strong written and verbal communication skills

Time management

Ability to multitask

Job description

Responsibilities

• Assist and work with day to day production administrative works and operations of the Production/Processing Department by Engineer/Manager/Supervisor
• Support production operations functions with expert administrative support to the entire Production Team.
• Attend to production inquiries, calls, and email
• Responsible for updating and maintaining data and reviewing production records and orders.
• Responsible and maintain a proper record, filing for each department documents archival
• Issue of drawings to the relevant department for production
• Prepares purchase orders by verifying specifications and price
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from requisitioning department
• Assist to get supplier quotation
• Handle customer quotation enquiries
• Follow up on the on-going projects
• Co-ordinates on production schedule
• Data entry to ERP system, filing, photocopy and scanning

Qualifications

• Meticulous and organized with good time management
• Able to work in a fast-paced environment
• Proficiency in MS Office
• Strong written and verbal communication skills and the ability to multitask a high volume of tasks
• Ability to handle a very active desk supporting numerous simultaneous productions