Admin cum Purchaser

OCML SINGAPORE PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

OCML SINGAPORE PTE. LTD. is seeking an Admin cum Purchaser to support daily operations and procurement.

You will manage procurement reports, verify invoices, and assist with financial reconciliations while ensuring smooth office workflows. This role requires 1–2 years in admin or purchasing, strong attention to detail, proficiency in Microsoft Office, and good communication with internal teams and suppliers.

Qualifications

• 1–2 years in administrative or purchasing roles, with experience in purchase reports, invoice verification, and reconciliation preferred.
• Highly detail-oriented and rigorous, with strong numerical and spreadsheet skills.
• Good communication and coordination to liaise with departments and suppliers.

Responsibilities

• Purchase Reports & Invoicing: establish and maintain daily procurement reports; ensure accurate invoicing and reconciliation.
• Invoicing & Reconciliation: audit supplier invoices; perform 3-way matching (PO, DO, Invoice) and monthly statement reconciliations.
• Financial Follow-up: track accounts payable progress; submit procurement documents for payment processing.
• Vendor Documentation: maintain vendor database, procurement contracts, and price archives.
• Purchasing Operations: process daily PRs and issue POs; handle inquiries, price comparisons, and follow-ups.
• General Administration: front desk, mail/courier handling, stock checks, and ad-hoc tasks.

Education

Business Administration, Supply Chain, Accounting, or related field

Tools

Microsoft Office

Job description

Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

• Annual Leave: 12 days onwards

Job Summary

• Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
• Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.

Key Responsibilities

1. Purchase Reports & Invoicing
   • Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
   • Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
   • Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
   • Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.
2. Purchasing Operations
   • Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
   • Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
   • Track order delivery dates, monitor inventory levels, and assist with regular stock counts.
3. General Administration
   • Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
   • Manage office supplies and pantry inventory, including stock checks and restocking.
   • Handle classification, archiving, and data entry for administrative documents, contracts, and files.
   • Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

• Business Administration, Supply Chain, Accounting, or a related field.
• 1-2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
• Proficient in Microsoft Office
• Good communication and coordination skills to effectively liaise with various departments and suppliers.