On-site Facilities & Operations Coordinator

Jones Lang LaSalle Incorporated; Singapore; Hybrid; SGD 42,000 - 64,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Singapore is seeking a Facilities Coordinator to lead on-site activities for the assigned property. You will oversee reception, admin tasks, vendor coordination, and safety programs while coordinating with finance on budgets and invoicing.

You will work with clients and vendors, ensuring high service levels, accurate records, and compliant processes. This is an on-site role requiring strong communication and teamwork.

Qualifications

• Corporate environment facilities coordination experience.
• Strong customer service focus.
• Strong PC literacy and ability to manage daily activities using various systems, including the internet and email functions.
• Intermediate/Advanced Word, Excel, PowerPoint skills.
• Financial Management/Budget Experience.
• Evidence of problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively.
• Strong communicator with presentation skills and strong verbal & written communication.
• Self-motivated; confident & energetic.
• Team player; able to cooperate and work well with others to meet targets.

Responsibilities

• Relief Reception Duties: greet visitors, staff and candidates and provide general reception services.
• Administrative Duties: create documents, spreadsheets, signage and liaise with facilities management.
• Assist with seating assignments, IT coordination and new hire processes.
• Verify invoicing for deliveries, goods and services; assist monthly reporting and QBRs.
• Facilities Services: conduct office walks, manage inventories, coordinate vendor services.
• EHS: ensure compliance with policies, report incidents, and assist with safety programs.
• People Management: support training and development, maintain team morale, coach staff.
• Budget and financial management of the site in line with processes; 24/7 on-call support.

Skills

Customer service

PC literacy

Microsoft Word

Excel

PowerPoint

Verbal & written communication

Team player

Stress management

Tools

MS Office Suite

Email system

Job description

Jones Lang LaSalle Incorporated in Singapore is seeking a Facilities Coordinator to lead on-site activities for the assigned property. You will oversee reception, admin tasks, vendor coordination, and safety programs while coordinating with finance on budgets and invoicing.

You will work with clients and vendors, ensuring high service levels, accurate records, and compliant processes. This is an on-site role requiring strong communication and teamwork.